Title
An ordinance authorizing the execution of an agreement by and between the City of Lee's Summit and the Villas at Summit Ridge HOA which serves as the controlling association of properties within the Villas at Summit Ridge subdivision for an additional street light at NE Lakewood Way and NE Kensington Drive. (PWC 6-19-18)
Body
Issue/Request:
An ordinance authorizing the execution of an agreement by and between the City of Lee's Summit and the Villas at Summit Ridge HOA which serves as the controlling association of properties within the Villas at Summit Ridge subdivision for an additional street light at NE Lakewood Way and NE Kensington Drive
Key Issues:
• Resolution 06-04 adopted standards for minimum street lighting requirements (“Standard Street Light Requirements”).
• The proposed street light is part of the street light system the City leases from Kansas City Power and Light and for which the City is billed monthly according to rates set by the Public Service Commission.
• The Villas at Summit Ridge HOA which serves as the controlling association of properties within the Villas at Summit Ridge Subdivision, desires to install one additional street light in excess of the number permitted in the Standard Street Light Requirements.
• The City will incur no additional costs from the installation of the additional street light.
Proposed City Council Motion:
First Motion: I move for a second reading of an ordinance authorizing the execution of an agreement by and between the City of Lee's Summit and the Villas at Summit Ridge HOA which serves as the controlling association of properties within the Villas at Summit Ridge subdivision for an additional street light at NE Lakewood Way and NE Kensington Drive.
Second Motion: I move for adoption of an ordinance authorizing the execution of an agreement by and between the City of Lee's Summit and the Villas at Summit Ridge HOA which serves as the controlling association of properties within the Villas at Summit Ridge subdivision for an additional street light at NE Lakewood Way and NE Kensington Drive.
Background
Resolution 06-04 adopted standards for public street lighting infrastructure. These standards include the design criteria, the material requirements and the base levels of lighting according to street classification and requirements for where street lights are located. The proposed street lights fall under the leased lighting system, so the City is charged a monthly rate for each street light. This rate, which is based on the standards in Resolution 06-04, includes the capital cost of the street light, installation, maintenance and its energy costs.
Upgraded street lights or additional street lights can be installed provided the costs for these lights are not paid for by the City. The Villas at Summit Ridge HOA desires to install one additional street light using a wood pole with overhead wiring. Underground wiring and steel poles are adopted in Resolution 06-04. Due to a lack of existing infrastructure in the area, KCPL is unable to serve the proposed light with underground wiring, which is typical with the steel poles. The new pole would match an existing light in the southwest corner of NE Lakewood Way and NE Kensington Drive has overhead wiring and a wood pole.
The Villas at Summit Ridge desires these modifications in order to install the additional light. City staff supports the neighborhood’s request for a variation to the standards in Resolution 06-04 in this situation.
Impact/Analysis:
This Agreement will require the Villas at Summit Ridge HOA pay the City the pro-rated actual difference in annual cost for one (1) additional street light. The City will bill the Villas at Summit Ridge HOA at the current rates set by the Public Service Commission on or before July 1 of every fiscal year. Provisions within the Agreement insure there are no additional costs associated with the removal or changing of the street lights contained within this request.
Timeline:
Start: NA
Finish: NA
Other Information/Unique Characteristics:
None
Presenter
Dena Mezger, Director of Public Works
Recommendation
Recommendation: Staff recommends approval of an ordinance authorizing the execution of an agreement by and between the City of Lee's Summit and the Villas at Summit Ridge HOA which serves as the controlling association of properties within the Villas at Summit Ridge subdivision for an additional street light at NE Lakewood Way and NE Kensington Drive
Committee Recommendation
Committee Recommendation: The Public Works Committee voted unanimously 4-0 to recommend to City Council approval of an ordinance authorizing the execution of an agreement by and between the City of Lee's Summit and the Villas at Summit Ridge HOA which serves as the controlling association of properties within the Villas at Summit Ridge subdivision for an additional street light at NE Lakewood Way and NE Kensington Drive.