Title
AN ORDINANCE AWARDING BID NO. 20331683-C AND 20431683-C, FOR THE WATER MAIN REPLACEMENT-FY17 AND FY18 TO HAVENS CONSTRUCTION COMPANY, INC., IN THE AMOUNT OF $2,313,313.00 AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR THE SAME. (PWC 3/20/18)
Body
AN ORDINANCE AWARDING BID NO. 20331683-C AND 20431683-C, FOR THE WATER MAIN REPLACEMENT-FY17 AND FY18 TO HAVENS CONSTRUCTION COMPANY, INC., IN THE AMOUNT OF $2,313,313.00 AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR THE SAME.
Key Issues:
The water mains included in this project have exhibited increased break rates in recent years and are now due for replacement.
In total, there are approximately 18,300 feet of existing water mains that will be replaced utilizing a combination of trench and trenchless installation methods. The majority of the water mains will be installed by pipe bursting.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of AN ORDINANCE AWARDING BID NO. 20331683-C AND 20431683-C, FOR THE WATER MAIN REPLACEMENT-FY17 AND FY18 TO HAVENS CONSTRUCTION COMPANY, INC., IN THE AMOUNT OF $2,313,313.00 AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR THE SAME.
SECOND MOTION: I move for adoption of AN ORDINANCE AWARDING BID NO. 20331683-C AND 20431683-C, FOR THE WATER MAIN REPLACEMENT-FY17 AND FY18 TO HAVENS CONSTRUCTION COMPANY, INC., IN THE AMOUNT OF $2,313,313.00 AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR THE SAME.
Background:
This water main replacement entails performing work in the following areas: NW Carroll Street between NW Village Drive and NW Chipman Road, NW Kay Drive between NW Carroll Drive and NW Chipman Road, NW Frances Drive between NW Carroll Drive and NW Ward Road, NW Ward Road between NW Carroll Drive and NW Chipman Road, NW Ward Circle west of NW Ward Road, SW Donovan Road and SW Robin Road north of SW 2nd Street, NW Little Road between NW Walnut Street and NW Lakeview Boulevard, NW Lakeview Boulevard north of NW 1st Street, NW 1st Street between NW Lakeview Boulevard and SW Madison Street, NW Market Place northeast of NW Lakeview Boulevard, SW 1st Street between SW Madison Street and SW Market Street, East Main Street between SW 2nd Street and NW Forest Avenue, NE Lynn Street between NE Maggie Street and NE Chipman Road, the intersection of NE Lynn Street and NE Maggie Street to NE Applewood Street, continuing along NE Applewood Street to NE Magnolia Street, continuing along NE Magnolia Street to NE Orchard Street, NE Wicklow Court east of NE Dick Houser Drive and the parking lot southeast of the intersection of NE Rice Road and NE Scruggs Road.
Impact/Analysis:
Funding Source Current Project Budget Direct Expense Prior Encumbrances This Request/Contract Remaining Balance
20231683-C & 4,400,000.00 $14,239.18 0 $2,313,313.00 $2,062,437.82
20431683-C
Other Information/Unique Characteristics:
Public Works Engineering issued Bid No. 20331683-C and 20431683-C on February 16, 2018. The bid was advertised and potential bidders were notified through QuestCDN, on the City website and in a broadcast e-mail to known contractors. A pre-bid conference was held on February 28, 2018. Five (5) responsive bids were received by the March 13, 2018 bid opening date. Havens Construction Company, Inc., was determined to be the lowest and most responsible bidder by City Staff. Public Works Engineering and Water Utilities staff have reviewed the bids and recommend awarding the contract to Havens Construction Company, Inc., in the amount of $2,313,313.00.
Presenter
Jeff Thorn, Assistant Director of Engineering Services Lee's Summit Water Utilities
Recommendation
Staff Recommendation:
Staff recommends approval of AN ORDINANCE AWARDING BID NO. 20331683-C AND 20431683-C, FOR THE WATER MAIN REPLACEMENT-FY17 AND FY18 TO HAVENS CONSTRUCTION COMPANY, INC., IN THE AMOUNT OF $2,313,313.00 AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR THE SAME.
Committee Recommendation:
The Public Works Committee voted unanimously 4-0 to recommend to City Council approval of AN ORDINANCE AWARDING BID NO. 20331683-C AND 20431683-C, FOR THE WATER MAIN REPLACEMENT-FY17 AND FY18 TO HAVENS CONSTRUCTION COMPANY, INC., IN THE AMOUNT OF $2,313,313.00 AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR THE SAME.