Title
AN ORDINANCE AUTHORIZING THE EXECUTION OF MODIFICATION NO. 4 TO THE ON-CALL AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES FOR WATER AND SANITARY SEWER WITH HDR ENGINEERING, INC. (RFQ NO. 2016-042-1), FOR A NOT TO EXCEED COST OF $99,070.00, FOR THE DESIGN UPDATE OF CEDAR CREEK INTERCEPTOR SEGMENT 3. (PWC 1-16-18)
Body
Issue/Request:
AN ORDINANCE AUTHORIZING THE EXECUTION OF MODIFICATION NO. 4 TO THE ON-CALL AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES FOR WATER AND SANITARY SEWER WITH HDR ENGINEERING, INC. (RFQ NO. 2016-042-1), FOR A NOT TO EXCEED COST OF $99,070.00, FOR THE DESIGN UPDATE OF CEDAR CREEK INTERCEPTOR SEGMENT 3.
Key Issues:
• Approximately 2800 feet of Cedar Creek Interceptor was designed in 2014 by HDR Engineering, Inc. as part of Cedar Creek Interceptor 2-2, but not constructed due to project budget constraints.
• Sewer Tap Fee funds are now available to complete the project.
• There have been some changes to the area around the electric substation since the original design was completed.
• There are additional easements and access rights which will need to be aquired during this work.
• The existing sewer main does not have the capacity to convey the predicted wet weather flows nor meet the future needs of development in the watershed.
• This agreement will allow HDR Engineering, Inc. to update the plans and specifications so that they can be used to construct the remaining portion of the interceptor not rehabilitated.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of AN ORDINANCE AUTHORIZING THE EXECUTION OF MODIFICATION NO. 4 TO THE ON-CALL AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES FOR WATER AND SANITARY SEWER WITH HDR ENGINEERING, INC. (RFQ NO. 2016-042-1), FOR A NOT TO EXCEED COST OF $99,070.00, FOR THE DESIGN UPDATE OF CEDAR CREEK INTERCEPTOR SEGMENT 3.
SECOND MOTION: I move for adoption of AN ORDINANCE AUTHORIZING THE EXECUTION OF MODIFICATION NO. 4 TO THE ON-CALL AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES FOR WATER AND SANITARY SEWER WITH HDR ENGINEERING, INC. (RFQ NO. 2016-042-1), FOR A NOT TO EXCEED COST OF $99,070.00, FOR THE DESIGN UPDATE OF CEDAR CREEK INTERCEPTOR SEGMENT 3.
Background:
Engineering Services were contracted to HDR Engineering for the design of Cedar Creek Interceptor Segment 2-2. The construction was bid with alternate sections identified. After receiving the bids, the City had funds available for the base bid and two alternates. The final 2800 feet were dropped from the construction due to a lack of adequate funding. 7600 feet were constructed at that time.
Impact/Analysis:
Timeline:
Start Design: March, 2018
Start Construction: September, 2018
Other Information/Unique Characteristics:
Presenter
Presenter: Dave Lohe, Supervisory Engineer
Recommendation
Recommendation: Staff recommends approval of AN ORDINANCE AUTHORIZING THE EXECUTION OF MODIFICATION NO. 4 TO THE ON-CALL AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES FOR WATER AND SANITARY SEWER WITH HDR ENGINEERING, INC. (RFQ NO. 2016-042-1), FOR A NOT TO EXCEED COST OF $99,070.00, FOR THE DESIGN UPDATE OF CEDAR CREEK INTERCEPTOR SEGMENT 3.
Committee Recommendation
Committee Recommendation: The PUblic Works Committee voted unanimously 4-0 to recommend to City Council approval of AN ORDINANCE AUTHORIZING THE EXECUTION OF MODIFICATION NO. 4 TO THE ON-CALL AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES FOR WATER AND SANITARY SEWER WITH HDR ENGINEERING, INC. (RFQ NO. 2016-042-1), FOR A NOT TO EXCEED COST OF $99,070.00, FOR THE DESIGN UPDATE OF CEDAR CREEK INTERCEPTOR SEGMENT 3.