Title
AN ORDINANCE AUTHORIZING EXECUTION OF MODIFICATION NO. 1 TO THE AGREEMENT WITH GEORGE BUTLER ASSOCIATES, INC FOR PROFESSIONAL ENGINEERING SERVICES FOR SW JEFFERSON ST. (PERSELS RD TO OLDHAM PKWY)(RFQ NO. 419-32272) IN THE AMOUNT OF $27,838.00 FOR A REVISED NOT TO EXCEED CONTRACT AMOUNT OF $299,952.00, AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAME; AND CONTAINING AN EMERGENCY CLAUSE.
Body
Issue/Request:
AN ORDINANCE AUTHORIZING EXECUTION OF MODIFICATION NO. 1 TO THE AGREEMENT WITH GEORGE BUTLER ASSOCIATES, INC FOR PROFESSIONAL ENGINEERING SERVICES FOR SW JEFFERSON ST. (PERSELS RD TO OLDHAM PKWY)(RFQ NO. 419-32272) IN THE AMOUNT OF $27,838.00 FOR A REVISED NOT TO EXCEED CONTRACT AMOUNT OF $299,952.00, AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAME; AND CONTAINING AN EMERGENCY CLAUSE.
Key Issues:
- GBA was awarded the design contract on March 16, 2017
- Additional design work is required for coordinating installation of traffic signals, due to delays and conflicts with utilities on the Jefferson St. project south of Persels Rd. and the MoDOT Interchange Project construction schedule.
- Additional Utility coordination work is expected due to changes in the construction of the project south of Persels
- Additional Subsurface Utility Exploration may be necessary to confirm utility corridors and relocation efforts
- The original contract cost is $272,114.00
- The revised cost of the contract is $299,952.00.
Proposed City Council Motion:
FIRST MOTION: I move for second reading of AN ORDINANCE AUTHORIZING EXECUTION OF MODIFICATION NO. 1 TO THE AGREEMENT WITH GEORGE BUTLER ASSOCIATES, INC FOR PROFESSIONAL ENGINEERING SERVICES FOR SW JEFFERSON ST. (PERSELS RD TO OLDHAM PKWY)(RFQ NO. 419-32272) IN THE AMOUNT OF $27,838.00 FOR A REVISED NOT TO EXCEED CONTRACT AMOUNT OF $299,952.00, AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAME; AND CONTAINING AN EMERGENCY CLAUSE.
SECOND MOTION: I move for adoption of AN ORDINANCE AUTHORIZING EXECUTION OF MODIFICATION NO. 1 TO THE AGREEMENT WITH GEORGE BUTLER ASSOCIATES, INC FOR PROFESSIONAL ENGINEERING SERVICES FOR SW JEFFERSON ST. (PERSELS RD TO OLDHAM PKWY)(RFQ NO. 419-32272) IN THE AMOUNT OF $27,838.00 FOR A REVISED NOT TO EXCEED CONTRACT AMOUNT OF $299,952.00, AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAME; AND CONTAINING AN EMERGENCY CLAUSE.
Background:
This project is funded by the CIP sales tax, with water and sewer relocates funded by Water Utilities. This work was coordinated with the 291 corridor master planning study and downtown trail connection project. The project will promote economic development in the area, improve capacity, create a livable streets connection to Downton Lee’s Summit, and improve traffic safety. The project will be built following MoDOT improvements to US 50 and M291 South interchange project, and in conjunction with proposed development work along the M291 corridor. The improvements will match the Jefferson Street improvements south of Persels that include building a 3-lane road, sidewalk, multi-use path, curb and gutter, enclosed storm drain, street lighting, traffic signal, and utility relocations.
The recent construction project on Jefferson Street south of Persels was adjusted by delaying installation of the traffic signals to be coordinated and installed with the project north of Persels. This adjustment in scope for the project will require scope revisions for GBA to provide additional efforts that were not expected during the scoping and negotiation of the contract. Due to these changes additional utility coordination will also be expected. These adjustments to the scope should not modify the expected time to complete the design services.
Impact/Analysis:
Presenter
Presenter: Mark Green, Staff Engineer
Recommendation
Staff Recommendation: Staff recommends approval of AN ORDINANCE AUTHORIZING EXECUTION OF MODIFICATION NO. 1 TO THE AGREEMENT WITH GEORGE BUTLER ASSOCIATES, INC FOR PROFESSIONAL ENGINEERING SERVICES FOR SW JEFFERSON ST. (PERSELS RD TO OLDHAM PKWY)(RFQ NO. 419-32272) IN THE AMOUNT OF $27,838.00 FOR A REVISED NOT TO EXCEED CONTRACT AMOUNT OF $299,952.00, AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAME; AND CONTAINING AN EMERGENCY CLAUSE.
Committee Recommendation
Committee Recommendation: