Title
AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE CITY OF LEE’S SUMMIT, MISSOURI AND MOTOROLA SOLUTIONS, INC., IN THE AMOUNT OF $7,996,943.28 FOR THE PURCHASE OF P25 RADIO SYSTEM SOLUTION THROUGH A COOPERATIVE PURCHASING AGREEMENT WITH THE KANSAS CITY REGIONAL PURCHASING COOPERATIVE OF JOHNSON COUNTY, KANSAS, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME BY AND ON BEHALF OF THE CITY OF LEE’S SUMMIT, MISSOURI. (F&BC 12-4-17)
Body
Issue/Request:
AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE CITY OF LEE’S SUMMIT, MISSOURI AND MOTOROLA SOLUTIONS, INC., IN THE AMOUNT OF $7,996,943.28 FOR THE PURCHASE OF P25 RADIO SYSTEM SOLUTION THROUGH A COOPERATIVE PURCHASING AGREEMENT WITH THE KANSAS CITY REGIONAL PURCHASING COOPERATIVE OF JOHNSON COUNTY, KANSAS, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME BY AND ON BEHALF OF THE CITY OF LEE’S SUMMIT, MISSOURI.
Key Issues:
The City of Lee's Summit desires to enter into a contract with Motorola Solutions Inc. to purchase and implement a new radio system known as the P25 Radio System. This will allow the City to join the Metropolitan Area Regional Radio System (“MARRS”). The Metropolitan Regional ("MARRS") system infrastructure is built on a Motorola platform. This solution will enhance radio coverage, frequency capacity, and reliability throughout the City of Lee’s Summit, Missouri for emergency responders. Furthermore, joining the ("MARRS") system will provide interoperability of local government communications throughout Metropolitan region for the City of Lee's Summit, Missouri.
Proposed City Council Committee Motion: I move to recommend to the City Council approval of AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE CITY OF LEE’S SUMMIT, MISSOURI AND MOTOROLA SOLUTIONS, INC., IN THE AMOUNT OF $7,996,943.28 FOR THE PURCHASE OF P25 RADIO SYSTEM SOLUTION THROUGH A COOPERATIVE PURCHASING AGREEMENT WITH THE KANSAS CITY REGIONAL PURCHASING COOPERATIVE OF JOHNSON COUNTY, KANSAS, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME BY AND ON BEHALF OF THE CITY OF LEE’S SUMMIT, MISSOURI.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE CITY OF LEE’S SUMMIT, MISSOURI AND MOTOROLA SOLUTIONS, INC., IN THE AMOUNT OF $7,996,943.28 FOR THE PURCHASE OF P25 RADIO SYSTEM SOLUTION THROUGH A COOPERATIVE PURCHASING AGREEMENT WITH THE KANSAS CITY REGIONAL PURCHASING COOPERATIVE OF JOHNSON COUNTY, KANSAS, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME BY AND ON BEHALF OF THE CITY OF LEE’S SUMMIT, MISSOURI.
SECOND MOTION: I move for adoption of AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE CITY OF LEE’S SUMMIT, MISSOURI AND MOTOROLA SOLUTIONS, INC., IN THE AMOUNT OF $7,996,943.28 FOR THE PURCHASE OF P25 RADIO SYSTEM SOLUTION THROUGH A COOPERATIVE PURCHASING AGREEMENT WITH THE KANSAS CITY REGIONAL PURCHASING COOPERATIVE OF JOHNSON COUNTY, KANSAS, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME BY AND ON BEHALF OF THE CITY OF LEE’S SUMMIT, MISSOURI.
Background:
With the purchase of the P25 Radio System, the City will be able to join the Metropolitan Area Regional Radio System (“MARRS”). The Metropolitan Regional ("MARRS") system infrastructure is built on a Motorola platform. This solution will enhance radio coverage, frequency capacity, and reliability throughout the City of Lee’s Summit, Missouri for emergency responders. Furthermore, joining the ("MARRS") system which will provide interoperability of local government communications throughout Metropolitan region for the City of Lee's Summit, Missouri. Currently the ("MARRS") system operates thorought the Metropolitan area and the City of Lee's Summit is an uncovered area within the ("MARRS") system. The City of Lee's Summit, Missouri is one of the last large jurisdictions to join the ("MARRS") system. By the City joining the system, the City will enhance its public safety radio communications and the City's interoperability with other jurisdictions within the Metropolitan area. With the existing system the City of Lee's Summit, Missouri public safety workers struggle to communicate with others during a multi-jurisdictional event and experience occasional coverage issues within our own City.
The proposed contract includes purchase of the system infrastructure, subscriber radios for Police, Fire, Public Works, Airport, Water, and Dispatch Centers, GPS Monitoring for Police radios, Maping solution for GPS tracking, security monitoring, warranty and maintenance services, and post warranty services for an additional year.
Impact/Analysis:
Funding for the new radio system will come from a No-Tax increase General Obligation Bond for Public Safety Improvements that was passed by the citizens of Lee's Summit at the November 8, 2016 general election. The City is able to participate in a cooperative purchasing program with Johnson County, Kansas to acquire goods and services from Motorola in cooperation with other members of the program and also receive additional incentives from Motorola, thereby realizing cost savings.
Timeline:
Start: Upon the signing of the contract
Finish: System infrastructure to be built and installed mid 2018 will a tentative go live date at the end of 2018.
Other Information/Unique Characteristics:
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Presenter
Presenter: Major Mark Taylor
Recommendation
Recommendation: Staff recommends approval.
Committee Recommendation
Committee Recommendation: A motion was made by Vice Chair Edson, seconded by Councilmember Faith, that this Ordinance be recommended for approval to the City Council - Regular Session, due back on 12/7/2017. The vote was unanimous.