Title
AN ORDINANCE APPROVING THE AWARD OF BID NO. 2018-001 FOR A YEARLY TERM FOR CITY ORDERED TOW SERVICES TO RON’S AUTO & TRUCK TOWING, LLC AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME BY AND ON BEHALF OF THE CITY.
(F&BC 12-4-17)
(Note: First Read by Council on December 14, 2017.)
...Body
Proposed Council Motion:
I move to adopt AN ORDINANCE APPROVING THE AWARD OF BID NO. 2018-001 FOR A YEARLY TERM FOR CITY ORDERED TOW SERVICES TO RON’S AUTO & TRUCK TOWING, LLC AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME BY AND ON BEHALF OF THE CITY.
Issue/Request:
REQUEST TO APPROVE AND FORWARD TO CITY COUNCIL AN ORDINANCE APPROVING THE AWARD OF BID NO. 2018-001 FOR A YEARLY TERM FOR CITY ORDERED TOW SERVICES TO RON’S AUTO & TRUCK TOWING, LLC AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME BY AND ON BEHALF OF THE CITY.
Key Issues:
• Provision of city ordered tow services establishes a tow services contract which not only provides services for City owned vehicles but is also utilized by the Police Department in case of traffic related incidences.
• The contract establishes firm rates for tow services provided as well as an agreed upon response time.
• Citizens of Lee’s Summit and/or travelers through Lee’s Summit may take advantage of established rates if they do not have a tow service provider preference and the request for service is made by LSPD.
• The contract also aids in reducing predatory tow practices.
• Procurement & Contract Services issued the bid which opened on October 3, 2017. The bid was posted on the City’s e-bidding service Public Purchase as well as the City’s internet. Sixteen potential vendors were notified and seven bids were received. All respondents tow lots were located within the established twenty mile radius from City Hall that was a bid requirement determined by the Tow Committee.
• The recommended bid award from the Tow Committee was presented to the Public Safety Advisory Board (PSAB) at the November 21, 2017 meeting.
• Upon the recommendation from the Tow Committee, the Public Safety Advisory Board recommends awarding the contract to Ron’s Auto & Truck Towing, LLC.
Background:
• The original “Towing Service” Grievance Committee now known as the Tow Committee was originally formed on May 10, 1977 per Resolution No. 77-14. Resolution No. 77-14 was amended on May 13, 1980 by Resolution No. 80-09, on May 2, 1989 by Resolution No. 89-21, on February 4, 1997, Resolution No. 97-02 and on May 3, 2001 by Resolution No. 01-08.
• On June 24, 2014 the City entered into a contract with ABC Tow. During the second renewal term, ABC Tow went out of business. It was determined that this created an emergency situation and that an informal bid be issued for an undetermined interim period until a formal bid could be issued. This resulted in a bid award to Ron’s Auto & Trucking Towing, LLC, a one-time term & supply contract No. 2017-086 (Emergency Interim Tow Services). The contract term began on February 15, 2017.
• Multiple meetings were held with the Tow Committee, Fleet Manager Mark Stinson, Major Mansell of LSPD as well as potential tow service providers to establish a bid document that would foster competition as well as reflect more current industry standards and procedures.
• Ron’s Auto & Truck Towing, LLC was the highest ranking company based on the evaluation criteria as well as providing the overall lowest pricing.
Presenter
Presenter: Ben Calia, Procurement and Contract Services Manager
Recommendation
Recommendation:
City staff, the City of Lee’s Summit’s Tow Committee and Public Safety Advisory Board recommends that the Finance & Budget Committee recommends forwarding to the City Council an ordinance approving the award of bid no. 2018-001 for a yearly term & supply contract with four possible one year renewals for City ordered tow services to Ron’s Auto & Truck Towing, LLC and authorizing the City Manager to execute the same by and on behalf of the City.
Committee Recommendation
Committee Recommendation: A motion was made by Councilmember Faith, seconded by Councilmember Binney, that this Ordinance be forwarded without recommendation to the City Council - Regular Session due back on 12/14/2017. The vote was Councilmember Faith and Binney - Aye. Vice Chair Edson - Nay.