The City of Lee's Summit - File #: BILL NO. 17-219

• File #: BILL NO. 17-219
• Type: Ordinance - Committee
• Status: Agenda Ready
• File created: 9/7/2017
• In control: City Council - Regular Session
• On agenda: 10/19/2017
• Title: AN ORDINANCE APPROVING THE AWARD OF RFP NO. 2017-122 FOR A YEARLY AGREEMENT WITH FOUR POSSIBLE ONE-YEAR RENEWALS FOR AVIATION FUEL SERVICES FOR THE AVIATION DIVISION OF PUBLIC WORKS TO AVFUEL CORPORATION FOR AN AMOUNT NOT TO EXCEED $686,354.00 AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME BY AND ON BEHALF OF THE CITY. (F&BC 10-2-17)

Date	Action By	Action	Result
10/19/2017	City Council - Regular Session	for second reading	Pass
10/19/2017	City Council - Regular Session	adopted and numbered	Pass
10/2/2017	Finance and Budget Committee	recommended for approval	Pass

Title
AN ORDINANCE APPROVING THE AWARD OF RFP NO. 2017-122 FOR A YEARLY AGREEMENT WITH FOUR POSSIBLE ONE-YEAR RENEWALS FOR AVIATION FUEL SERVICES FOR THE AVIATION DIVISION OF PUBLIC WORKS TO AVFUEL CORPORATION FOR AN AMOUNT NOT TO EXCEED $686,354.00 AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME BY AND ON BEHALF OF THE CITY. (F&BC 10-2-17)


Body
Issue/Request:
AN ORDINANCE APPROVING THE AWARD OF RFP NO. 2017-122 FOR A YEARLY AGREEMENT WITH FOUR POSSIBLE ONE-YEAR RENEWALS FOR AVIATION FUEL SERVICES FOR THE AVIATION DIVISION OF PUBLIC WORKS TO AVFUEL CORPORATION FOR AN AMOUNT NOT TO EXCEED $686,354.00 AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME BY AND ON BEHALF OF THE CITY.

Proposed City Council Motion:
FIRST MOTION: I move for second reading of AN ORDINANCE APPROVING THE AWARD OF RFP NO. 2017-122 FOR A YEARLY AGREEMENT WITH FOUR POSSIBLE ONE-YEAR RENEWALS FOR AVIATION FUEL SERVICES FOR THE AVIATION DIVISION OF PUBLIC WORKS TO AVFUEL CORPORATION FOR AN AMOUNT NOT TO EXCEED $686,354.00 AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME BY AND ON BEHALF OF THE CITY.

SECOND MOTION: I move for adoption of AN ORDINANCE APPROVING THE AWARD OF RFP NO. 2017-122 FOR A YEARLY AGREEMENT WITH FOUR POSSIBLE ONE-YEAR RENEWALS FOR AVIATION FUEL SERVICES FOR THE AVIATION DIVISION OF PUBLIC WORKS TO AVFUEL CORPORATION FOR AN AMOUNT NOT TO EXCEED $686,354.00 AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME BY AND ON BEHALF OF THE CITY.

Key Issues:

Ø RFP 2017-122 closed on 06/06/2017. The RFP was advertised on the City’s E-Procurement System, Public Purchase and also on the City of Lee’s Summit Website.
Ø A grand total of 63 vendors were notified of this request for proposal via the City’s E-Procurement system, Public Purchase.
Ø Four proposals were received including proposals from Arrow Energy Inc., AVFUEL Corporation, Epic Aviation, LLC & World Fuel Services.
Ø Based on the review of the Proposals, and interviewing of the three top ranked firms,...