Title
AN ORDINANCE APPROVING THE AWARD OF BID NO. 2018-005 FOR THE PURCHASE OF ONE (1) NEW 2017 AERO SPECIALTIES JETGO 600MTI-RJ GROUND POWER UNIT (GPU) FOR THE LEE’S SUMMIT MUNICIPAL AIRPORT TO AERO SPECIALTIES AND AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT IN THE FORM OF A PURCHASE ORDER FOR THE SAME IN THE GRAND TOTAL AMOUNT OF $40,900.00. (F&BC 10-2-17)
Body
Issue/Request:
AN ORDINANCE APPROVING THE AWARD OF BID NO. 2018-005 FOR THE PURCHASE OF ONE (1) NEW 2017 AERO SPECIALTIES JETGO 600MTI-RJ GROUND POWER UNIT (GPU) FOR THE LEE’S SUMMIT MUNICIPAL AIRPORT TO AERO SPECIALTIES AND AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT IN THE FORM OF A PURCHASE ORDER FOR THE SAME IN THE GRAND TOTAL AMOUNT OF $40,900.00.
Proposed City Council Motion:
FIRST MOTION: I move for second reading of AN ORDINANCE APPROVING THE AWARD OF BID NO. 2018-005 FOR THE PURCHASE OF ONE (1) NEW 2017 AERO SPECIALTIES JETGO 600MTI-RJ GROUND POWER UNIT (GPU) FOR THE LEE’S SUMMIT MUNICIPAL AIRPORT TO AERO SPECIALTIES AND AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT IN THE FORM OF A PURCHASE ORDER FOR THE SAME IN THE GRAND TOTAL AMOUNT OF $40,900.00.
SECOND MOTION: I move for second reading of AN ORDINANCE APPROVING THE AWARD OF BID NO. 2018-005 FOR THE PURCHASE OF ONE (1) NEW 2017 AERO SPECIALTIES JETGO 600MTI-RJ GROUND POWER UNIT (GPU) FOR THE LEE’S SUMMIT MUNICIPAL AIRPORT TO AERO SPECIALTIES AND AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT IN THE FORM OF A PURCHASE ORDER FOR THE SAME IN THE GRAND TOTAL AMOUNT OF $40,900.00.
Key Issues:
• This GPU will be used to provide on demand, uninterrupted ground power to Business and General Aviation aircraft.
• Funds for this equipment were budgeted and will come from Airport fuel sales, hangar rental, ground lease, and fees for use of the equipment.
• Existing equipment is not designed to provide sustained power, or capable of starting modern Business Aviation aircraft.
• The Airport expects demand for this service to increase with the runway improvements completed in September 2017.
• The low bidder was Aero Specialties.
Background:
The Airport is anticipating an increase in Business and General Aviation aircraft using the airport with the runway 18/36 improvements completed in September 2017. As a result, the Airport is expecting more frequent request and prolonged use of a Ground Power Unit (GPU). GPU’s are used to supply power to aircraft without using the aircrafts onboard batteries to run aircraft system prior to departure. Additionally, GPU’s are used to assist aircraft engine starting. Although our current GPU has been adequate for past operations, it is not cable of supporting the anticipated demand as a result of the of runway improvements. The expectation of business aircraft customers is that Fixed Based Operators (FBO’s) will have available all appropriate equipment and services to meet their ground service needs. The availability of GPU service is a contributing factor, in addition to other services when deciding to use an airport.
The Procurement and Contract Services Division issued Bid Number 2018-026 that was opened on 8-30-17 for the purchase of one (1) New 2017 Aero Specialties JetGo 600mti-RJ Ground Power Unit for the Lee’s Summit Municipal Airport. The bid was advertised on the City’s E-Procurement System, Public Purchase, and also on the City of Lee’s Summit Website. A grand total of 13 Contractors including the manufacture were notified of this bid solicitation. One bid was received by the Aero Specialties (manufacture of said equipment). The bid was evaluated by staff from the Public Works Airport Division and the Procurement and Contract Services Division. A copy of the bid and bid tabulation are attached. Upon award of the purchase by the City Council, a contract in the form of a purchase order will be placed with Aero Specialties for this purchase.
Impact/Analysis:
The purchase of this equipment was included and approved as part of the FY18 Airport budget. The initial budgeted amount for this equipment was $42,000.00. Funds for this equipment will come from hangar rental, fuel sales, ground leases, and fee’s associated with the use of the equipment.
Presenter
Presenter: Joel Arrington, Assistant Airport Manager
Recommendation
Recommendation: A motion was made by Alternate DeMoro, seconded by Councilmember Faith, that this Ordinance be recommended for approval to the City Council - Regular Session due back on 10/19/2017. The vote was unanimous.