Title
AN ORDINANCE AWARDING RFQ NO. 2017-069 FOR DESIGN, ARCHITECTURAL AND ENGINEERING SERVICES FOR A NEW FIRE STATION NO. 3 TO WILLIAMS SPURGEON KUHL & FRESHNOCK ARCHITECTS, INC. AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR SAME WITH WILLIAMS SPURGEON KUHL & FRESHNOCK ARCHITECTS, INC. IN AN AMOUNT NOT TO EXCEED $333,300.00 (RFQ. NO. 2017-069). (PWC 7/18/17)
Body
Issue/Request:
AN ORDINANCE AWARDING RFQ NO. 2017-069 FOR DESIGN, ARCHITECTURAL AND ENGINEERING SERVICES FOR A NEW FIRE STATION NO. 3 TO WILLIAMS SPURGEON KUHL & FRESHNOCK ARCHITECTS, INC. AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR SAME WITH WILLIAMS SPURGEON KUHL & FRESHNOCK ARCHITECTS, INC. IN AN AMOUNT NOT TO EXCEED $333,300.00. (RFQ. NO. 2017-069).
Key Issues:
In November of 2016, voters approved issuance of general obligation bonds for a number of public safety initiatives including the construction of a new Fire Station No. 3 to replace the outdated station. This agreement (see attachment) provides architectural and engineering services from preliminary design through construction administration and post construction services. The City has an MOU with Premier Real Estate for conveyance of the land to the City with certain requirements.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of AN ORDINANCE AWARDING RFQ NO. 2017-069 FOR DESIGN, ARCHITECTURAL AND ENGINEERING SERVICES FOR A NEW FIRE STATION NO. 3 TO WILLIAMS SPURGEON KUHL & FRESHNOCK ARCHITECTS, INC. AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR SAME WITH WILLIAMS SPURGEON KUHL & FRESHNOCK ARCHITECTS, INC. IN AN AMOUNT NOT TO EXCEED $333,300.00. (RFQ. NO. 2017-069).
SECOND MOTION: I move for adoption of AN ORDINANCE AWARDING RFQ NO. 2017-069 FOR DESIGN, ARCHITECTURAL AND ENGINEERING SERVICES FOR A NEW FIRE STATION NO. 3 TO WILLIAMS SPURGEON KUHL & FRESHNOCK ARCHITECTS, INC. AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR SAME WITH WILLIAMS SPURGEON KUHL & FRESHNOCK ARCHITECTS, INC. IN AN AMOUNT NOT TO EXCEED $333,300.00. (RFQ. NO. 2017-069).
Background:
In November of 2016, voters approved issuance of general obligation bonds for a number of public safety initiatives including the construction of a new Fire Station No. 3 the replace the outdated station. The City's Procurement Division issued RFQ 2017-069 on March 3, 2017. The RFQ was advertised on the City's website and was posted to Public Purchase. 337 firms were notified via Public Purchase and we had seven (7) respondents.
Impact/Analysis:
A five (5) member committee consisting of city staff from Fire, Water Utilities, Public Works, Development services and the City Architect reviewed all the submittals and selected the top 3 firms to interview. One firm withdrew itself from the process just prior to the interviews which left the final 2 firms in the process. A copy of the committee ranking sheet of the top 3 firms is attached. After the interview portion WSKF was selected by the committee for the award of RFQ 2017-069, see architect selection final interview document attached.
Presenter
Presenter:
Brian Austerman, Assistant Chief
Recommendation
Recommendation:
Staff recommends AN ORDINANCE AWARDING RFQ NO. 2017-069 FOR DESIGN, ARCHITECTURAL AND ENGINEERING SERVICES FOR A NEW FIRE STATION NO. 3 TO WILLIAMS SPURGEON KUHL & FRESHNOCK ARCHITECTS, INC. AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR SAME WITH WILLIAMS SPURGEON KUHL & FRESHNOCK ARCHITECTS, INC. IN AN AMOUNT NOT TO EXCEED $333,300.00. (RFQ. NO. 2017-069),
Committee Recommendation
Committee Recommendation: The Public Works Committee voted unanimously 4-0 to recommend to City Council approval of AN ORDINANCE AWARDING RFQ NO. 2017-069 FOR DESIGN, ARCHITECTURAL AND ENGINEERING SERVICES FOR A NEW FIRE STATION NO. 3 TO WILLIAMS SPURGEON KUHL & FRESHNOCK ARCHITECTS, INC. AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR SAME WITH WILLIAMS SPURGEON KUHL & FRESHNOCK ARCHITECTS, INC. IN AN AMOUNT NOT TO EXCEED $333,300.00. (RFQ. NO. 2017-069).