Title
AN ORDINANCE APPROVING THE AWARD OF BID NO. 43631483 & 43731483 FOR THE WATER MAIN REPLACEMENT - FY17, LOCATED ON 50 HWY FROM BLACKWELL ROAD TO SMART ROAD AND FROM SMART ROAD TO HARRIS ROAD TO MILES EXCAVATING INC AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAME IN THE AMOUNT OF $623,225.18. (PWC 7/18/17)
...Body
Key Issues:
• The City of Lee’s Summit Water Utilities serves water to the area formally known as Public Water Supply District 14. This area resides outside the City Limits of Lee’s Summit along the 50 Highway Corridor stopping near 7 Highway.
• The 2006 Water Master Plan recommends, a 16-inch water main to be installed along the north side of 50 Hwy, and a 12-inch water main to be installed along the south side of 50 Hwy. This project accomplishes both of these goals.
• The new Blackwell Interchange began the process of extending these larger mains to this area to support future growth that the interchange may create.
• This project will bring fire flow capabilities to this area as well as support future development.
• On June 16, 2017, City Staff advertised the Invitation to Bid on the City’s website. Bidding closed at 2:00 p.m. local time on July 7, 2017. All bids duly received were opened publicly and read aloud in City Hall in the Howard A Conference Room.
• Miles Excavating Inc was the lowest responsible responsive bidder at $623,225.18 which is below the City’s estimate for this project.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of AN ORDINANCE APPROVING THE AWARD OF BID NO. 43631483 & 43731483 FOR THE WATER MAIN REPLACEMENT - FY17, LOCATED ON 50 HWY FROM BLACKWELL ROAD TO SMART ROAD AND FROM SMART ROAD TO HARRIS ROAD TO MILES EXCAVATING INC AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAME IN THE AMOUNT OF $623,225.18.
SECOND MOTION: I move for adoption of AN ORDINANCE APPROVING THE AWARD OF BID NO. 43631483 & 43731483 FOR THE WATER MAIN REPLACEMENT - FY17, LOCATED ON 50 HWY FROM BLACKWELL ROAD TO SMART ROAD AND FROM SMART ROAD TO HARRIS ROAD TO MILES EXCAVATING INC AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAME IN THE AMOUNT OF $623,225.18.
Background:
The 2006 Water Master Plan identified needs for increased flows and service to the areas known as the former Public Water Supply District 14. The project will construct approximately 8700 feet of water main, valves, fittings, service connections, connections to existing water mains and surface restoration. For the purpose of allocating funds, the project was split into two segments. The funding source on this is a combination of water construction funds and tap funds to pay for the upsize to the mains.
The project will be replacing approximately 2,800 feet of 8-inch ductile iron pipe (DIP) water main with 16-inch Polyvinyl chloride (PVC) water main from Blackwell Road to Smart Road. The project will also be replacing approximately 5,900 feet of 4-inch DIP water main with 12-inch PVC water main from Smart Road to Harris Road. Construction is scheduled to begin in September of 2017 and is anticipated to end in December of 2017.
Timeline:
Start: Fall 2017
Finish: Winter 2017
Other Information/Unique Characteristics:
Project No. 43631483 & 43731483 were publicly advertised on June 16, 2017. The invitation to bid was advertised using the City’s web site and www.PublicPurchase.com to notify potential contractors. 13 potential contractors viewed the invitation, and 11 contractors submitted bids by the July 7, 2017 closing date. Based on qualifications and a low bid of $623,225.18, Miles Excavating Inc was awarded the contract.
Presenter
Presenter: Jeff Thorn, P.E. Assistant Director of Engineering Services, Lee's Summit Water Utilities
Recommendation
Recommendation: Staff recommends approval of AN ORDINANCE APPROVING THE AWARD OF BID NO. 43631483 & 43731483 FOR THE WATER MAIN REPLACEMENT - FY17, LOCATED ON 50 HWY FROM BLACKWELL ROAD TO SMART ROAD AND FROM SMART ROAD TO HARRIS ROAD TO MILES EXCAVATING INC AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAME IN THE AMOUNT OF $623,225.18.
Committee Recommendation
Committee Recommendation: The Public Works Committee voted unanimously 4-0 to recommend to City Council approval of AN ORDINANCE APPROVING THE AWARD OF BID NO. 43631483 & 43731483 FOR THE WATER MAIN REPLACEMENT - FY17, LOCATED ON 50 HWY FROM BLACKWELL ROAD TO SMART ROAD AND FROM SMART ROAD TO HARRIS ROAD TO MILES EXCAVATING INC AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAME IN THE AMOUNT OF $623,225.18.