Title
AN ORDINANCE APPROVING THE AWARD OF BID NO. 2017-099 FOR PLUMBING SERVICES AS A YEARLY CONTRACT TO MECHANICAL PIPING, LLC BASED ON ATTACHED BID TABULATION AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AND EXECUTE CONTRACT NO. 2017-099 FOR THE SAME BY AND ON BEHALF OF THE CITY OF LEE’S SUMMIT MISSOURI. (F&BC 6/5/17)
Body
Issue/Request:
AN ORDINANCE APPROVING THE AWARD OF BID NO. 2017-099 FOR PLUMBING SERVICES AS A YEARLY CONTRACT TO MECHANICAL PIPING, LLC BASED ON ATTACHED BID TABULATION AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AND EXECUTE CONTRACT NO. 2017-099 FOR THE SAME BY AND ON BEHALF OF THE CITY OF LEE’S SUMMIT MISSOURI.
Key Issues:
• City’s current contract (Contract No. 2013-098/3R) for Plumbing Services as a Yearly Contract is set to expire on June 17th, 2017.
• The Procurement and Contract Services Division solicited Bid No. 2017-099 for Plumbing Services as a Yearly Contract via its’ e-bidding service Public Purchase. A total of 27 Contractors were notified via Public Purchase. An additional 10 Contractors were notified via email based on a vendor list established and approved by the Project Managers from each utilizing Department: Parks, Fleet, CBS, Fire, Airport, Water Ops and PD. The advertisement for the Solicitation was also posted to the City’s Website.
• Upon the closing of the bid on Friday, April 14th, 2017, the Procurement and Contract Services Division received a total of 6 bids. 5 bids were considered responsive. 1 bid was deemed non responsive for not providing all required bid documentation.
• The Project Manager’s from the utilizing Departments reviewed the bid tabulation and unanimously recommended Mechanical Piping, LLC for Award of Bid No. 2017-099 for Plumbing Services as a Yearly Contract.
• Mechanical Piping LLC was the overall low bidder. Mechanical Piping LLC is the current Contractor for the City and has proven to provide good customer service.
Proposed City Council Motion:
FIRST MOTION:
SECOND MOTION:
Background:
The City requires plumbing services at certain times for the various City departments. This service keeps City facilities operating properly as it pertains to plumbing related functions. The City also has a need for annual backflow testing which is also a part of the proposed Plumbing Services Contract.
Presenter
Presenter: Ben Calia, Procurement and Contract Services Manager
Committee Recommendation
Committee Recommendation: Motion by Councilmember Faith, second by Councilmember Edson, this Ordinance was recommended for approval to City Council. The vote was unanimous.