The City of Lee's Summit - File #: BILL NO. 17-117

• File #: BILL NO. 17-117
• Type: Ordinance
• Status: Passed
• File created: 4/26/2017
• In control: City Council - Regular Session
• On agenda: 6/1/2017
• Final action: 6/1/2017
• Title: AN ORDINANCE APPROVING THE AWARD OF BID NO. 324-17/18 (Surface Seal) FOR THE SURFACE SEAL 17/18 PROGRAM TO VANCE BROTHERS INC. AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAME IN THE AMOUNT OF $973,308.32. (PWC 5/16/17)
• Sponsors: Public Works Admin & Engineering

Date	Action By	Action	Result
6/1/2017	City Council - Regular Session	adopted and numbered	Pass
5/16/2017	Public Works Committee	recommended for approval	Pass

Title
AN ORDINANCE APPROVING THE AWARD OF BID NO. 324-17/18 (Surface Seal) FOR THE SURFACE SEAL 17/18 PROGRAM TO VANCE BROTHERS INC. AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAME IN THE AMOUNT OF $973,308.32. (PWC 5/16/17)

Body

Issue/Request:
AN ORDINANCE APPROVING THE AWARD OF BID NO. 324-17/18 (Surface Seal) FOR THE SURFACE SEAL 17/18 PROGRAM TO VANCE BROTHERS INC. AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAME IN THE AMOUNT OF $973,308.32.
Key Issues:

? The Surface Seal Program is a key element in the City's Pavement Maintenance Program.
? This year's Surface Seal Program will treat 52.7 lane miles.
? Vance Brothers, Inc. was found to be the lowest and most responsible bidder.

Proposed City Council Motion:
FIRST MOTION: I move for a second reading of AN ORDINANCE APPROVING THE AWARD OF BID NO. 324-17/18 (Surface Seal) FOR THE SURFACE SEAL 17/18 PROGRAM TO VANCE BROTHERS INC. AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAME IN THE AMOUNT OF $973,308.32.
SECOND MOTION: I move for adoption of AN ORDINANCE APPROVING THE AWARD OF BID NO. 324-17/18 (Surface Seal) FOR THE SURFACE SEAL 17/18 PROGRAM TO VANCE BROTHERS INC. AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAME IN THE AMOUNT OF $973,308.32.

Background:
Surface Sealing is a surface treatment designed to extend the life of existing pavements at about one-third to one-fourth the cost of milling and overlaying a pavement with new asphalt. Timely application is necessary to extend the life of existing pavements. This process is similar to painting a house instead of waiting to replace the siding.

Surface Sealing with Micro Surface is a specialized process, which is performed by few contractors that specialize in its installation. Surface Sealing uses a pre-mixed slurry of fine aggregate, polymer asphalt binders, cement, and filler materia...