Title
AN ORDINANCE APPROVING THE AWARD OF BID NO. 2017-094 FOR A ONE YEAR CONTRACT WITH FOUR (4) POSSIBLE ONE YEAR RENEWALS FOR VETERINARY SERVICES FOR THE ANIMAL CONTROL DIVISION TO LEE'S SUMMIT ANIMAL HOSPITAL, P.C. AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAME BY AND ON BEHALF OF THE CITY. (F&BC 3-6-17)
Body
Issue/Request:
AN ORDINANCE APPROVING THE AWARD OF BID NO. 2017-094 FOR A ONE YEAR CONTRACT WITH FOUR (4) POSSIBLE ONE YEAR RENEWALS FOR VETERINARY SERVICES FOR THE ANIMAL CONTROL DIVISION TO LEE'S SUMMIT ANIMAL HOSPITAL, P.C. AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAME BY AND ON BEHALF OF THE CITY.
Key Issues:
• Lee’s Summit Animal Control routinely requires a variety of services from a veterinary professional, including, for example, euthanasia services, rabies vaccinations, office visits, and livestock treatments.
• These services were last bid in December, 2014. That bid was awarded to Lee’s Summit Animal Hospital, as the only responsive service provider.
• The Agreement with Lee’s Summit Animal Hospital contemplated up to four (4) additional one-year renewals, with price increases not to exceed CPI.
• During discussions for the second renewal, Lee’s Summit Animal Hospital quoted price increases for rabies and euthanasia services in excess of the current CPI, due to the fact that the costs for such services and drugs were increased by their suppliers, resulting in a loss of income on these services.
• Because the price increases exceeded CPI, the project was re-bid as Bid No. 2017-094. A total of two (2) service providers were notified directly through the City’s e-procurement system, and an additional eight (8) service providers were sent bids directly.
• As of the close of the bid, Lee’s Summit Animal Hospital was again the only responsive service provider.
• Lee’s Summit Animal Hospital has been the service provider for veterinary services to the Animal Control Division for a number of years and is uniquely qualified to provide the wide variety of services that are demanded by the division.
• The contract language drafted for this Agreement removes the limitation of increases to CPI and instead allows for negotiation of rates and fees in the event of increase, so that, if future increases in medical supply costs occur, there will not be an immediate need to re-bid, especially given the relatively limited pool of available service providers.
• Contract No. 2017-094 is for a one year term with up to four (4) additional one year increases.
Proposed Council Motion:
I move for second reading of AN ORDINANCE APPROVING THE AWARD OF BID NO. 2017-094 FOR A ONE YEAR CONTRACT WITH FOUR (4) POSSIBLE ONE YEAR RENEWALS FOR VETERINARY SERVICES FOR THE ANIMAL CONTROL DIVISION TO LEE'S SUMMIT ANIMAL HOSPITAL, P.C. AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAME BY AND ON BEHALF OF THE CITY.
I move for approval AN ORDINANCE APPROVING THE AWARD OF BID NO. 2017-094 FOR A ONE YEAR CONTRACT WITH FOUR (4) POSSIBLE ONE YEAR RENEWALS FOR VETERINARY SERVICES FOR THE ANIMAL CONTROL DIVISION TO LEE'S SUMMIT ANIMAL HOSPITAL, P.C. AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAME BY AND ON BEHALF OF THE CITY.
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Presenter
Presenter: Major Mark Taylor, Lee's Summit Police Department
Recommendation
Recommendation: Staff recommends approval of AN ORDINANCE APPROVING THE AWARD OF BID NO. 2017-094 FOR A ONE YEAR CONTRACT WITH FOUR (4) POSSIBLE ONE YEAR RENEWALS FOR VETERINARY SERVICES FOR THE ANIMAL CONTROL DIVISION TO LEE'S SUMMIT ANIMAL HOSPITAL, P.C. AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAME BY AND ON BEHALF OF THE CITY.
Committee Recommendation
Committee Recommendation: On motion by Councilmember Forte, second by Vice Chair Seif, this ordinance was approved for recommendation to full City Council for approval. The vote was unanimous.