Title
AN ORDINANCE APPROVING THE AWARD OF BID NO. 2017-068 FOR A ONE-YEAR CONTRACT WITH FOUR (4) POSSIBLE ONE-YEAR CONTRACT RENEWALS FOR MISCELLANEOUS PARTS AND APPURTENANCES FOR THE WATER UTILITIES OPERATIONS DIVISION TO BLUE SPRINGS WINWATER AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AND EXECUTE AN AGREEMENT FOR THE SAME WITH BLUE SPRINGS WINWATER BY AND ON BEHALF OF THE CITY OF LEE’S SUMMIT, MISSOURI. (F&BC 3-6-17)
Body
Key Issues
The Utility routinely uses an assortment of individual parts in the maintenance and repair of water and sewer systems.
This contract provides a mechanism to purchase those parts at the best possible cost.
Background
The Procurement and Contract Services Division issued Bid Number 2017-068. The Bid was posted on the City's website, as well as the City's e-procurement system, Public Purchase, which notified 48 possible vendors. The bid was e-mailed directly to 4 possible vendors. A total of two (2) firms submitted bids as of the opening date.
Based upon the evaluation of bid responses, it is recommended to award Bid Number 2017-068 to Blue Springs WinWater who provided the overall lowest and best bid that met bid specifications.
The Utility requested pricing on more than 500 individual parts routinely used in the maintenance and repair of water and sewer systems. When comparing the bid prices on 487 items bid on by each vendor, the recommended award to Blue Springs Winwater represents a savings of approximately 8% over the next bidder.
The utility has a current year budget of $150,000.
500 83 200 051 - 7265 $130,000
500 83 200 053 - 7267 $16,500
500 83 200 053 - 7289 $ 3,500
Proposed Council Motion:
I move for second reading of AN ORDINANCE APPROVING THE AWARD OF BID NO. 2017-068 FOR A ONE-YEAR CONTRACT WITH FOUR (4) POSSIBLE ONE-YEAR CONTRACT RENEWALS FOR MISCELLANEOUS PARTS AND APPURTENANCES FOR THE WATER UTILITIES OPERATIONS DIVISION TO BLUE SPRINGS WINWATER AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AND EXECUTE AN AGREEMENT FOR THE SAME WITH BLUE SPRINGS WINWATER BY AND ON BEHALF OF THE CITY OF LEE’S SUMMIT, MISSOURI.
I move for adoption of AN ORDINANCE APPROVING THE AWARD OF BID NO. 2017-068 FOR A ONE-YEAR CONTRACT WITH FOUR (4) POSSIBLE ONE-YEAR CONTRACT RENEWALS FOR MISCELLANEOUS PARTS AND APPURTENANCES FOR THE WATER UTILITIES OPERATIONS DIVISION TO BLUE SPRINGS WINWATER AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AND EXECUTE AN AGREEMENT FOR THE SAME WITH BLUE SPRINGS WINWATER BY AND ON BEHALF OF THE CITY OF LEE’S SUMMIT, MISSOURI.
Recommendation
Staff Recommendation: Staff recommends approval of AN ORDINANCE APPROVING THE AWARD OF BID NO. 2017-068 FOR A ONE-YEAR CONTRACT WITH FOUR (4) POSSIBLE ONE-YEAR CONTRACT RENEWALS FOR MISCELLANEOUS PARTS AND APPURTENANCES FOR THE WATER UTILITIES OPERATIONS DIVISION TO BLUE SPRINGS WINWATER AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AND EXECUTE AN AGREEMENT FOR THE SAME WITH BLUE SPRINGS WINWATER BY AND ON BEHALF OF THE CITY OF LEE’S SUMMIT, MISSOURI.
Presenter
Presenter: Wes Owen, Assistant Director of Operations, Lee's Summit Water Utilities
Committee Recommendation
Committee Recommendation: On motion by Councilmember Faith, second by Vice Chair Seif, this ordinance was recommended for approval by full City Council. The vote was unanimous.