Title
AN ORDINANCE APPROVING THE DUAL AWARD OF BID NO. 2017-066 FOR A ONE-YEAR CONTRACT WITH FOUR (4) POSSIBLE ONE-YEAR CONTRACT RENEWALS FOR EQUIPMENT RENTAL TO BLEDSOE’S RENTALS (CONTRACT NO. 2017-066-1) AND THE G.W. VAN KEPPEL CO. (CONTRACT NO. 2017-066-2) AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AND EXECUTE THE SAME BY AND ON BEHALF OF THE CITY OF LEE’S SUMMIT, MISSOURI. (F&BC 3-6-17)
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Issue/Request:
- Due to projects conducted by various departments of the City, at times there arises a need to rent equipment that the City does not currently own or possess to complete said projects.
- For these reasons, the City's Procurement and Contract Services Department solicited Bid No. 2017-066 for equipment rental via it's e-bidding service Public Purchase. The bid advertisement was posted on the City's website. The bid advertisement and solicitation was distributed to the five potential vendors on the vendor's list. Thirteen (13) potential vendors were notified via Public Purchase and nineteen (19) accessed the bid document. Three (3) bid responses were received by the bid opening date of Wednesday, January 4, 2017.
- The unofficial bid tab was created and sent to the three project managers. A meeting was held with the project managers to discuss the bid responses. Criteria response forms were distributed to the evalaution committee members at the meeting with instructions to complete and return. Upon their return an Evaluation Criteria Composite Score Sheet was created.
- The evaluation committee recommended a dual award to Bledsoe's Rentals and The G.W. Van Keppel Co. Their rationale was that there were some items one vendor could provide which the other could not, as well as price considerations pertaining to said items and their length of the rental terms as well as rental location. Both companies were the highest ranking firms per the Evaluation Criteria Composite Score Sheet.
Key Issues:
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Proposed Council Motion:
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