Title
AN ORDINANCE APPROVING EXTENSION NO. 2 TO CONTRACT NO. 2011-142/4R BETWEEN THE CITY OF LEE’S SUMMIT, MISSOURI AND TOWN & COUNTRY DISPOSAL, LLC TO EXTEND CURRENT CONTRACT SERVICES AND PRICING FOR WASTE REMOVAL AND RECYCLING SERVICES THROUGH JUNE 30, 2017. (F&BC 1-9-17)
Body
Issue/Request:
• Due to increase in pricing established via bid response from Town & Country Disposal, LLC a contract extension would allow City departments enough time to address such increases in their FY 2018 budget.
• Town and Country, LLC has agreed to the contract extension as long as the City pursues recommendation for award of Bid and Contract No. 2017-054 (see TMP-0060), to Town & Country, LLC.
• This requested contract extension would keep pricing and service provisions at their current rates through June 30, 2017 and would eliminate an impact to the current fiscal year and the need to do a mid-year budget adjustment.
Proposed City Council Motion:
FIRST MOTION: I move for second reading of AN ORDINANCE APPROVING EXTENSION NO. 2 TO CONTRACT NO. 2011-142/4R BETWEEN THE CITY OF LEE’S SUMMIT, MISSOURI AND TOWN & COUNTRY DISPOSAL, LLC TO EXTEND CURRENT CONTRACT SERVICES AND PRICING FOR WASTE REMOVAL AND RECYCLING SERVICES THROUGH JUNE 30, 2017.
SECOND MOTION: I move for adoption of AN ORDINANCE APPROVING EXTENSION NO. 2 TO CONTRACT NO. 2011-142/4R BETWEEN THE CITY OF LEE’S SUMMIT, MISSOURI AND TOWN & COUNTRY DISPOSAL, LLC TO EXTEND CURRENT CONTRACT SERVICES AND PRICING FOR WASTE REMOVAL AND RECYCLING SERVICES THROUGH JUNE 30, 2017.
Background:
The original bid 2011-142 was solicited via formal process and a contract was established in August, 2011. There were two modifications to the original contract on January 31, 2012 adding a 30 YD self contained compactor located at Legacy Park. The second modification that went into effect on October 31, 2013 changed the frequencies of the downtown pickups.
The first extension to contract 2011-142/4R extended the contract expiry date from October 30, 2016 to January 30, 2017. Extension No. 1 was pursued due to the following: 1. Revision of the downtown waste bin locations map. 2. Receiving feedback from Departments pertaining to current versus potential need. 3. Awaiting verification of the new roles of landfill personnel and the potential impact on the new bid document.
Presenter
Presenter: Ben Calia, Procurement and Contract Services Manager
Recommendation
Staff recommends submitting to City Council for approval AN ORDINANCE APPROVING EXTENSION NO. 2 TO CONTRACT NO. 2011-142/4R BETWEEN THE CITY OF LEE’S SUMMIT, MISSOURI AND TOWN & COUNTRY DISPOSAL, LLC TO EXTEND CURRENT CONTRACT SERVICES AND PRICING FOR WASTE REMOVAL AND RECYCLING SERVICES THROUGH JUNE 30, 2017.
Committee Recommendation
On motion by Councilmember Forte, second by Councilmember Seif, this Ordinance was recommended for approval to the City Council - Regular Session, due back on 1-19-17. The vote was:
Aye - 2, Nay 1.