Title
AN ORDINANCE APPROVING CHANGE ORDER #1 TO THE CONTRACT WITH PHOENIX CONCRETE AND UNDERGROUND, L.L.C. FOR THE FY2017 CURB REPAIR PROJECT BID NUMBER 40432472, AN INCREASE OF $90,871.47 FOR A REVISED CONTRACT PRICE OF $1,171,836.02 AND AN INCREASE OF 14 CALENDAR DAYS FOR A TOTAL OF 104 CALENDAR DAYS TO REACH SUBSTANTIAL COMPLETION. (PWC 9/19/16)
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Key Issues:
The need for continued curb repair has been established throughout the City.
The low bid for the FY2017 Curb Repair program is 16% below estimates.
The area for change order 1 was the last area removed when putting the FY2017 Curb Repair program together.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of AN ORDINANCE APPROVING CHANGE ORDER #1 TO THE CONTRACT WITH PHOENIX CONCRETE AND UNDERGROUND, L.L.C. FOR THE FY2017 CURB REPAIR PROJECT BID NUMBER 40432472, AN INCREASE OF $90,871.47 FOR A REVISED CONTRACT PRICE OF $1,171,836.02 AND AN INCREASE OF 14 CALENDAR DAYS FOR A TOTAL OF 104 CALENDAR DAYS TO REACH SUBSTANTIAL COMPLETION.
SECOND MOTION: I move for adoption of AN ORDINANCE APPROVING CHANGE ORDER #1 TO THE CONTRACT WITH PHOENIX CONCRETE AND UNDERGROUND, L.L.C. FOR THE FY2017 CURB REPAIR PROJECT BID NUMBER 40432472, AN INCREASE OF $90,871.47 FOR A REVISED CONTRACT PRICE OF $1,171,836.02 AND AN INCREASE OF 14 CALENDAR DAYS FOR A TOTAL OF 104 CALENDAR DAYS TO REACH SUBSTANTIAL COMPLETION.
Background:
The Project The FY2017 Curb Repair project bids came in 16% under estimates, so the project is about $500,000 under budget. The area proposed to be added was originally planned to be included in this year’s program, but was initially removed due to budget constraints based on the Engineer’s estimate. The area is some of the worst rated residential curb in Lee’s Summit as illustrated in the attached pictures, and the area is also due for pavement maintenance work. The curb will most likely deteriorate significantly over the winter. In the past, curb in this condition was taken out by street sweeping operations. Therefore it is strongly recommended to proceed with replacing this curb now using funds already allocated for this work in this year’s CIP. By accelerating the replacement this year, the work will improve those neighborhoods now instead of later, and allow the streets in this areas to be overlaid next summer instead of waiting until 2018 for resurfacing.
The major items included in change order no. 1 is the price increase of $90,871.47 and the addition of thirty (14) calendar days to reach substantial completion related to the addition of the additional curb repair areas. This change order will add an additional 3,400 linear feet of curbing, along with replacing 8 sidewalk ramps to comply with Americans with Disabilities Act (ADA). The additional work will increase the contract amount by 16%.
The Annual Curb Program money comes from the permanent transportation sales tax fund. This year's favorable bid prices significant enough to allow for the curb replacement in the last neighborhood to be removed from this years program and placed in next years program.
Timeline:
Start: September 2016
Finish: December 2016
Presenter
Presenter: Vince Schmoeger, Project Manager
Recommendation
Recommendation: Staff recommends approval of AN ORDINANCE APPROVING CHANGE ORDER #1 TO THE CONTRACT WITH PHOENIX CONCRETE AND UNDERGROUND, L.L.C. FOR THE FY2017 CURB REPAIR PROJECT BID NUMBER 40432472, AN INCREASE OF $90,871.47 FOR A REVISED CONTRACT PRICE OF $1,171,836.02 AND AN INCREASE OF 14 CALENDAR DAYS FOR A TOTAL OF 104 CALENDAR DAYS TO REACH SUBSTANTIAL COMPLETION.
Committee Recommendation
Committee Recommendation: The Public Works Committee voted 3-0 (Chairman Mosby "Absent") to recommend to City Council approval of AN ORDINANCE APPROVING CHANGE ORDER #1 TO THE CONTRACT WITH PHOENIX CONCRETE AND UNDERGROUND, L.L.C. FOR THE FY2017 CURB REPAIR PROJECT BID NUMBER 40432472, AN INCREASE OF $90,871.47 FOR A REVISED CONTRACT PRICE OF $1,171,836.02 AND AN INCREASE OF 14 CALENDAR DAYS FOR A TOTAL OF 104 CALENDAR DAYS TO REACH SUBSTANTIAL COMPLETION.