Title
An Ordinance authorizing the purchase of one JAJ-6000WH easement machine unit from Armor Equipment through the use of approved Sourcewell contract number 101221-SCA and authorizing the City Manager to execute all related and necessary documents for the City of Lee's Summit, Missouri. (F&BC 9/3/25)
Body
Issue/Request:
An Ordinance authorizing the purchase of one JAJ-6000WH easement machine unit from Armor Equipment through the use of approved Sourcewell contract number 101221-SCA and authorizing the City Manager to execute all related and necessary documents.
Key Issues:
-Armor Equipment was the most responsive company capable of building the specialty unit that meets all of the needs of the Water Operations Department.
-Ordering this unit from the approved Sourcewell contract is the most cost effective way of securing the correct equipment and built to our specifications
-The Fleet Manage, the Department Director and the City Manager seek approval from the city council to use the approved contract for the purchase of this piece of equipment and not to exceed $90,141.51
Background:
The Fleet Division, in cooperation with the Water Utilities Operations division has recognized the need to replace the existing easement machine at its end of useful lifecycle.
Funding has been identified for the purchase of the easement machine in the City Council approved Fleet VERP (Vehicle Equipment Replacement Fund) for the FY26 budget.
Section 4 of the Procurement Policy requires the City Council Approval to use contract where the anticipated annual spend is $75,000 or more
Impact/Analysis:
Replacement of the aging easement machine will allow for more uptime and less downtime expenses improving the services supplied by the Water Operations Department.
Presenter
Mark Stinson, Fleet manager
Recommendation
Recommend Council approval for purchase of a 2026 Easement machine from Armor Equipment utilizing Sourcewell contract # 101221-SCA not to exceed p...
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