Title
AN ORDINANCE APPROVING THE DUAL AWARD OF BID NO. 2017-120 FOR A ONE YEAR CONTRACT WITH FOUR (4) POSSIBLE ONE-YEAR CONTRACT RENEWALS FOR FIBER OPTIC NETWORK INSTALLATION AND REPAIR TO LAN-TEL COMMUNICATIONS SERVICES, LLC AS CONTRACT NO. 2017-120-1 AND TO MARTIN UNDERGROUND CONSTRUCTION AS CONTRACT NO. 2017-120-2 BASED ON THE ATTACHED BID TABULATION AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME BY AND ON BEHALF OF THE CITY. (F&BC 8-7-17)
(NOTE: First reading - City Council - August 24, 2017.)
Body
Issue/Request:
AN ORDINANCE APPROVING THE DUAL AWARD OF BID NO. 2017-120 FOR A ONE YEAR CONTRACT WITH FOUR (4) POSSIBLE ONE-YEAR CONTRACT RENEWALS FOR FIBER OPTIC NETWORK INSTALLATION AND REPAIR TO LAN-TEL COMMUNICATIONS SERVICES, LLC AS CONTRACT NO. 2017-120-1 AND TO MARTIN UNDERGROUND CONSTRUCTION AS CONTRACT NO. 2017-120-2 BASED ON THE ATTACHED BID TABULATION AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME BY AND ON BEHALF OF THE CITY.
Key Issues:
-The city is responsible for the maintenance of the fiber strands it owns and leases from the school district, but has limited options to complete this work.
-The 2016 bond provided funding to upgrade and construct new network infrastructure for the city. A portion of that network will be fiber. To efficiently complete these projects we needed to have on call providers that can provide services to the city.
-A dual award is sought based on two factors. It creates options for the city in the event that one vendor is unable to address emergency maintenance issues. And the two vendors were seen as the lowest and best bidder for two distinct implementations of fiber, underground and aerial.
Proposed City Council Motion:
I move for adoption of AN ORDINANCE APPROVING THE DUAL AWARD OF BID NO. 2017-120 FOR A ONE YEAR CONTRACT WITH FOUR (4) POSSIBLE ONE-YEAR CONTRACT RENEWALS FOR FIBER OPTIC NETWORK INSTALLATION AND REPAIR TO LAN-TEL COMMUNICATIONS SERVICES, LLC AS CONTRACT NO. 2017-120-1 AND TO MARTIN...
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