Title
An Ordinance approving the award of Bid No. 2025-026, for the processing and mailing of utility bills, to Lineage Connect, for an initial term of one-year, with up to four, one-year renewals, and authorizing the City Manager to enter an agreement for the same by and on behalf of the City of Lee’s Summit, Missouri. (F&BC 2/3/25)
Body
Issue/Request:
This request was for the services necessary to print and mail approximately 300,000 utility bills as well as to provide services to process approximately 25,000 notices to customers annually.
Key Issues:
• Water Utilities has over 40,000 active accounts that require a bill to be generated each month.
• Approximately 36% of customers have chosen to receive an eBill reducing the number of printed/mailed bills significantly.
• To best produce delinquent notices, they have also been included in this bid.
• Mailing costs are included in the bid and processed as a past-through to Water Utilities for reimbursement. Mailing costs for the year 2025 are anticipated to be approximately $158,00.00
Proposed Committee Motion:
I move to recommend to City Council for approval of an Ordinance authorizing award of Bid No. 2025-026 , for the processing and mailing of utility bills, to Lineage Connect, for an initial term of one-year, with up to four, one-year renewals, and authorizing the City Manager to enter into an agreement for the same by and on behalf of the City of Lee’s Summit, Missouri.
Proposed City Council Motion:
FIRST MOTION: I move for second reading of an Ordinance authorizing award of Bid No. 2025-026 , for the processing and mailing of utility bills, to Lineage Connect, for an initial term of one-year, with up to four, one-year renewals, and authorizing the City Manager to enter into an agreement for the same by and on behalf of the City of Lee’s Summit, Missouri.
SECOND MOTION: I move for adoption of an Ordinance authorizing award of Bid No. 2025-026 , for the processing and mailing of utility bills, ...
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