Title
An Ordinance approving an agreement between the City of Lee's Summit and Emergency Management Partners, LLC. (EM Partners) for the creation of the City’s Emergency Operation Plan and corresponding Emergency Operations Guide in the amount of $115,365.00, and authorizing the City Manager to execute any and all documents on behalf of the City for the same. (F&BC 9/3/25)
Body
Issue/Request:
EM Partners was identified and was selected via solicitation RFP# 2025-053 to author and publish the City’s Emergency Operations Plan as shown in Exhibit A. This encompassed Phase 1 of the entire project and by way of RFP the City has the ability to encumber to the same vendor, EM Partners for the second phase of the overall project, being the creation of the Emergency Operations Guide. The subsequent work in creating the Emergency Operations Guide book exceeds the procurement threshold and now requires City Council approval of the overall spend. Phase one of this project, the creation of the City’s Emergency Operations Plan was awarded administratively as that cost was $67,270.00 and was included in the approved FY25 budget. Phase 2 of the project, the creation of the Emergency Operations Guidebooks has a total cost of $48,095.00 which is included in the approved FY26 budget.
Proposed Committee Motion
I move to recommend to City Council for approval of an Ordinance approving an agreement between the City of Lee's Summit and Emergency Management Partners, LLC. (EM Partners) for the creation of the City’s Emergency Operation Plan and corresponding Emergency Operations Guide in the amount of $115,365.00, and authorizing the City Manager to execute any and all documents on behalf of the City for the same.
Timeline:
Start: May 2025
Finish: June 2026
Presenter
Ben Hicks, Assistant Chief of Emergency Management
Brian Austerman, Deputy Fire Chief
Recommendation
Staff recommends approval of this ordinance