Title
An Ordinance approving the use of Contract No. 2026-034, to purchase security system products and services on an as-needed basis for a one-year term with up to four, one-year renewals with American Digital Security, LLC. (F&BC 10/5/26)
Body
Issue/Request:
An Ordinance approving the use of Contract No. 2026-034, to purchase security system products and services on an as-needed basis for a one-year term with up to four, one-year renewals with American Digital Security, LLC.
Key Issues:
· The City of Lee’s Summit, Missouri, on January 15, 2026, executed Contract No. 2026-034 with ADS for security system products and services.
· The annual spend for the Contract was estimated to be under $75,000 at that time.
· The authorized budget(s) within various departments in FY27 exceeds $75,000.
· The annual spend will now exceed $75,000 requiring City Council approval of the Contract in accordance with the Procurement Policy.
Proposed Committee Motion:
I move to recommend to City Council approval of an Ordinance approving the use of Contract No. 2026-034, to purchase security system products and services on an as-needed basis for a one-year term with up to four, one-year renewals with American Digital Security, LLC., Missouri.
Background:
The City issued a solicitation for security system products and services to put in place a contract that would provide staff responsible for City facilities, the support and service they may need for existing systems and potential growth in the future. During the solicitation process, 138 suppliers were notified, 42 suppliers accessed the bid documents and 2 responses were received for evaluation.
With proper budgetary approval, Departments can use the contract for installation of new systems or expansion of current systems.
Various Departments have budget authorizations to spend using the Contract. Considering the initial estimated spend was collectively among all Departments less than $75,000 annually, Contract approval was n...
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