Title
An Ordinance approving the first amendments to the Software and Service contracts with Questica Ltd. and authorizing the City Manager to execute the same by and on behalf of the City.
(NOTE: First reading by Council on June 18, 2019. Passed by unanimous vote.)
Body
Issue/Request:
The current renewal date of both agreements April 2 does not work well with the budget calendar. ITS is working to move all software renewals to take place prior to the submission of budget projections. This request resolved the issue by moving the renewal date to July 20th of each year.
Key Issues:
The initial contract with Questica Ltd was signed on April 2, 2019, which resulted a renewal of April 2nd each subsequent year the contract is in place.
The Amendment changes the renewal date to July 20th each year to align with the end of the City's fiscal year.
No other terms of the Agreement change.
Proposed City Council Motion:
I move for adoption of an Ordinance approving the first amendments to the Software and Service contracts with Questica Ltd. and authorizing the City Manager to execute the same by and on behalf of the City.
Background:
Several years ago, the City made an effort to ensure software contract renewals did not fall in the second half of the fiscal years. This move was initiated to make sure that the City had the most accurate estimates for upcoming software contracts. Software vendors do not generally provide cost estimates for maintenance 18 months out, which is required for maintenance contracts that renew in the second half of the fiscal year.
The City Council, pursuant to Ordinance 8585, authorized the City of Lee’s Summit’s (“City”) to enter into a software license and service agreement and a software subscription agreement with Questica Ltd (“Questica”), and such agreements were executed on April 2, 2019.
The Agreements have an initial one-year term, with up to four automatic one-year renewal terms unless cancelled by either party in accorda...
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