The City of Lee's Summit - File #: BILL NO. 23-122

• File #: BILL NO. 23-122
• Type: Ordinance - Committee
• Status: Passed
• File created: 5/10/2023
• In control: City Council - Regular Session
• On agenda: 6/13/2023
• Final action: 6/13/2023
• Title: An Ordinance approving an amendment to the Procurement Policy to allow the Fleet Manager to purchase vehicles from a vendor with whom the City does not have a current contract in place, or where the vendor is not offering a particular vehicle pursuant to the City’s contract as needed, for the City of Lee’s Summit. (F&BC 6/5/23)
• Related files: BILL NO. 22-257

Date	Action By	Action	Result
6/13/2023	City Council - Regular Session	for second reading	Pass
6/13/2023	City Council - Regular Session	adopted and numbered	Pass
6/5/2023	Finance and Budget Committee	recommended for approval	Pass

Title
An Ordinance approving an amendment to the Procurement Policy to allow the Fleet Manager to purchase vehicles from a vendor with whom the City does not have a current contract in place, or where the vendor is not offering a particular vehicle pursuant to the City’s contract as needed, for the City of Lee’s Summit. (F&BC 6/5/23)

Body
Issue/Request:
An Ordinance approving an amendment to the Procurement Policy to allow the Fleet Manager to purchase vehicles from a vendor with whom the City does not have a current contract in place, or where the vendor is not offering a particular vehicle pursuant to the City’s contract as needed, for the City of Lee’s Summit.

Key Issues:
· The City's current Cooperative Contract No. 2020-009 Metro Vehicle Bid is unable to lock in pricing for 2023.
· Most of the participating vendors of the Metro Vehicle Bid will not honor Fleet status.
· Most of the participating vendors of the Metro Vehicle Bid will not honor agreed upon pricing of said vehicle due to volatility in the supply and demand from buyers offering immediate purchase of vehicles at or above the Manufacturer’s Suggested Retail Price (MSRP).
· Fleet Division must now go into the open market and “compete” for vehicles.
· The following Sections of the Procurement Policy may be temporarily waived when necessary, as approved by the City Manager:
· Section 4 Approval Levels
· Section 5 Solicitation Processes


Proposed City Council Motion:
I move for a second reading of an Ordinance approving an amendment to the Procurement Policy to allow the Fleet Manager to purchase vehicles from a vendor with whom the City does not have a current contract in place, or where the vendor is not offering a particular vehicle pursuant to the City’s contract as needed, for the City of Lee’s Summit.

I move for adoption of an Ordinance approving an amendment to the Procurement Policy to allow the Fleet Manager to purchase vehicles from a vendor with whom the City does not have a current ...