Title
An Ordinance approving Change Order No. 007 with AVAAP U.S.A. LLC to expand services to assist in implementing Workday Enterprises Resource Planning in an additional amount of $118,250 for a new total contract amount not to exceed $588,815 and authorizing the City Manager to execute the same by and on behalf of the City of Lee's Summit, Missouri.
Body
Issue/Request:
The City entered into an agreement with AVAAP U.S.A. LLC "AVAAP" to provide Professional Services for the Workday Implementation. We need to revise the Statement of Work as follows:
The internal business drivers for this Change Order are: 1) Lees Summit business need changes or additions, 2) Lees Summit employee resource availability, 3) Lees Summit production support issues and Lees Summit timeline.
The costs will be funded by the NTI Bond ERP project budget.
Changes in the Statement of Work including:
Workstream Total
Scheduling/Absence/Time Tracking (Police) $48,750.00
Time Tracking (Police Holiday Calculations) $22,000.00
Procurement/DELL Punchout $11,000.00
Adaptive Model Updates - Fire & Police $11,000.00
CIS Integration $20,000.00
Learning - Certifications $5,500.00
Change Order Total - New Items $118,250.00
Outstanding Change Order Amount(s)
Outstanding Change Order #004 Amount $470,465.22
Total Amount $588,814.22
This change order includes new functionality, changes in current scope, changes in current timeline and resolution of hours for work previously completed.
· The order of deployments for Workday Strategic Sourcing Expert and CLM/Evisort will be modified by initiating the deployment of CLM/Evisort first.
§CLM/Evisort schedule change deployment planned Nov 2026.
§Workday Strategic Sourcing - Expert will be initiated after the CLM/Evisort is complete and anticipated to be complete in 2027. Excludes Contracts Connector and synchronization from original scope.
· Scheduling/Absence/Time Tracking (Police)
§Enhancements to scheduling, absence a...
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