Title
An Ordinance approving a sole source agreement in the form of purchase orders between the City of Lee’s Summit and United Systems & Software, Inc., for the purchase of encoder receiver transmitter units for radio read meters for an annual amount not to exceed $150,000.00, and authorizing the City Manager to execute the same by and on behalf of the City. (F&BC 4-20-26)
Body
Issue/Request:
An Ordinance approving a sole source agreement in the form of purchase orders between the City of Lee’s Summit and United Systems & Software, Inc., for the purchase encoder receiver transmitter units for radio read meters for an annual amount not to exceed $150,000.00, and authorizing the City Manager to execute the same by and on behalf of the City.
Key Issues:
· The ERTs that are compatible with the Itron meter reading system are proprietary and a sole source agreement provides the Utility the best option to acquire these unites directly from a Itron Distributor.
· The Water Utilities Strategic Plan outlined the need to maintain and utilize radio read technology in the collection of meter reads.
· The Water Utilities Department has implemented a radio read meter system for over 95% accounts in order to improve efficiencies and be able to read meters in rural areas and traffic areas that have potential hazards.
· The purchases includes additions for new accounts and the replacement of the original units as necessary.
· There is a cost-benefit of maintaining and expanding the radio read meter system for the Utility.
· Strengthens meter read accuracy reduces billing errors and customer disputes. Aids in reduced number of estimations during inclement weather.
· Supports continued timely and consistent billing cycles, improving customer satisfaction and revenue predictability.
Proposed Council Motion:
FIRST MOTION: I move for second reading of an Ordinance approving a sole source agreement in the form of purchase orders between the City of Lee’s Summit and Unite...
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