Title
AN ORDINANCE APPROVING AN ADDITIONAL STATEMENT OF WORK PURSUANT TO THE ORIGINAL AGREEMENT BETWEEN THE CITY OF LEE’S SUMMIT, MISSOURI AND RUBINBROWN LLP FOR CERTAIN PROCUREMENT PROCESS AUDIT SERVICES AS DESCRIBED THEREIN AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME.
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Issue/Request:
RubinBrown will provide confidential consulting services.
RubinBrown’s work will be performed under AICPA Consulting Standards.
Services shall consider and reference industry best practices, applicable State of Missouri law, applicate Federal law and other benchmarks.
Key Issues:
The objectives of this SOW are to:
• Assess the City’s internal controls over purchasing and accounts payable processes to determine controls are in place and operating effectively.
• Identify and assess existing purchase card policies and practices for effectiveness.
• Perform forensic data analyses on disbursements data, including purchase card activity, and provide results to the City’s management.
• Provide a summary of our assessment of the existing internal controls, including recommendations to improve adherence to best practices.
The scope will include the current fiscal year plus three previous fiscal years. We will perform the following:
• In person interviews) with various City personnel to gain an understanding of the purchase to pay process and key financial internal controls.
• Review of the applicable policies and procedures to gain an understanding of the current purchasing and accounts payable processes.
• Assessment of the City’s purchasing and accounts payable process/methods for proper segregation of duties (SODs).
• Data analysis of the City’s disbursements in an effort to identify errors or irregularities, including potentially duplicate, unauthorized, or improper transactions.
• Testing of individual transactions to obtain reasonable assurance that established procedures and guidelines are being followed.
• Review of the approval and termination of P...
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