The City of Lee's Summit - File #: BILL NO. 25-076

• File #: BILL NO. 25-076
• Type: Ordinance - Committee
• Status: Passed
• File created: 3/4/2025
• In control: City Council - Regular Session
• On agenda: 4/14/2025
• Final action: 4/15/2025
• Title: An Ordinance awarding the bid for Project No. 887-SS for the Surface Seal FY26 Program to Vance Brothers, LLC in the amount of $1,175,208.21 and authorizing the City Manager to execute an agreement for the same. (PWC 4/14/25)
• Sponsors: Public Works Admin & Engineering
• Related files: 2025-6789

Date	Action By	Action	Result
4/15/2025	City Council - Regular Session
4/15/2025	City Council - Regular Session
4/14/2025	Public Works Committee

Title
An Ordinance awarding the bid for Project No. 887-SS for the Surface Seal FY26 Program to Vance Brothers, LLC in the amount of $1,175,208.21 and authorizing the City Manager to execute an agreement for the same. (PWC 4/14/25)

Body

Issue/Request:
An Ordinance awarding the bid for Project No. 887-SS for the Surface Seal FY26 Program toVance Brothers, LLC in the amount of $1,175,208.21 and authorizing the City Manager to execute an agreement for the same.

Key Issues:
· The Surface Seal Program is a key element in the City's yearly Pavement Maintenance Programs. Timely application is necessary to extend the life of existing pavement.

· Approximately 36 lane miles will be treated under the Surface Seal FY26 Program (hereinafter "Project No. 887-SS").

· Project No. 887-SS is funded by the Transportation Sales Tax Fund.

· Public Works Engineering issued an advertisement for bids for the construction of Project No. 887-SS on March 7, 2025, guided by local policies and state statutes.

· Vance Brothers, Inc. (hereinafter "Contractor") was determined to be the lowest and best bidder by City staff.

· The City desires to enter into an agreement with the Contractor to perform the services for Project No. 887-SS

Proposed Committee Motion:
I move to recommend to City Council for approval of an Ordinance awarding the bid for Project No. 887-SS for the Surface Seal FY26 Program to Vance Brothers, LLC in the amount of $1,175,208.21 and authorizing the City Manager to execute an agreement for the same.

Proposed City Council Motion:
FIRST MOTION: I move for a second reading of an Ordinance awarding the bid for Project No. 887-SS for the Surface Seal FY26 Program to Vance Brothers, LLC in the amount of $1,175,208.21 and authorizing the City Manager to execute an agreement for the same.
SECOND MOTION: I move for adoption of an Ordinance awarding the bid for Project No. 887-SS for the Surface Seal FY26 Program to Vance Brothers, LLC in the amount of $1,17...