Title
An Ordinance awarding the bid for Project No. 576322-8C for the stormwater improvements: Noeleen Lane to Earthworks Excavation, LLC in the amount of $344,037.55, and authorizing the City Manager to execute an agreement for the same. (PWC 4/8/24)
Body
An Ordinance awarding the bid for Project No. 576322-8C for the stormwater improvements: Noeleen Lane to Earthworks Excavation, LLC in the amount of $344,037.55, and authorizing the City Manager to execute an agreement for the same.
Key Issues:
• City staff identified locations in the City where structural flooding occurs, including Noeleen Ln.
• The stormwater improvements at NE Noeleen Lane, designed by Public Works Engineering pursuant to Ordinance No. 8926, includes installation of approximately 350 feet of new storm sewer pipe (hereinafter "Project No. 576322-8C").
• Project No. 576322-8C is funded from the CIP Sales Tax Fund that was approved by voters in April 2017 and became effective April 1, 2018.
• Public Works Engineering issued an advertisement for bids for the construction of Project No. 576322-8C on February 29, 2024, in accordance with local policies and state statues.
• Earthworks Excavation, LLC (hereinafter "Contractor") was evaluated to be the lowest and best bidder by City staff.
• City desires to enter into an agreement with Contractor to construct Project No. 576322-8C.
Proposed Committee Motion:
I move to recommend to City Council approval of an Ordinance awarding the bid for Project No. 576322-8C for the stormwater improvements: Noeleen Lane to Earthworks Excavation, LLC in the amount of $344,037.55, and authorizing the City Manager to execute an agreement for the same.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of an Ordinance awarding the bid for Project No. 576322-8C for the stormwater improvements: Noeleen Lane to Earthworks Excavation, LLC in the amount of $344,037.55, and authorizing the City Manager to execute an agreement for the same.
SECOND MOTION: I move for adoption an Ordinance awarding the bid for Project No. 576322-8C for the stormwater improvements: Noeleen Lane to Earthworks Excavation, LLC in the amount of $344,037.55, and authorizing the City Manager to execute an agreement for the same.
Background:
This project, Stormwater Improvements NE Noeleen Ln, will address structural flooding impacting one structure due to inadequate public infrastructure in the area. In addition to mitigating structural flooding, the NE Noeleen Ln project will significantly reduce flooding in the City Right-of-Way along Noeleen Ln north of Trailwood Drive. Currently, one project covering three separate locations is under construction, and four more large projects are in the design phase. NE Noeleen Ln and the other projects in design are being funded through the 2017 CIP Sales Tax Fund.
Stormwater management has been an ongoing discussion with the City for many years. Public Works completed a series of stormwater planning documents from 1997 to 2002 that identified areas of flooding and conceptual recommendations. In many cases, stormwater issues are related to private property and not public infrastructure. The 2002 planning study was limited to recommending conceptual improvements to the public system to address flooding caused by a lack of public infrastructure or failing infrastructure.
A Citizen Stormwater Task Force was formed in 2004 that recommended five action items to address stormwater issues that should be implemented by private property owners, builders, developers, Homeowner Associations (HOAs), utilities and public funds. The public component of the task force recommendations focused on investing in public improvements to correct problems resulting from inadequate public infrastructure that cause structural flooding, street flooding that impeded emergency response, or stream erosion that threatened other public infrastructure.
These recommendations led to proposing a bond issue in 2007 to build stormwater infrastructure to address structural flooding issues. The bond issue approved by voters authorized $15.8 million to improve the public stormwater system or buy out properties with a history of repetitive flooding. Streambank stabilization issues, nuisance flooding or rehabilitating existing infrastructure were not included in the bond issue project.
To be eligible for the program, property owners were required to submit a written statement that their house flooded. At that time, over 47 properties were confirmed in writing and City staff verified that those properties incurred structural flooding due to a lack of public infrastructure. Many more homeowners initiated flooding services requests that had issues related to private property such as improper building construction or improper site grading that direct water into structural openings.
In April 2017, voters approved a 15-year extension of the Capital Improvement (CIP) Sales Tax. This extension that started in 2018 was expanded to include stormwater improvements similar to the 2007 Bond issue project plus streambank stabilization and rehabilitating portions of the aging metal pipe system.
As of 2017, 13 projects affecting 21 structures remained from the 2007 bond issue projects. Since 2018, The City has constructed five streambank projects, completed stormwater infrastructure projects affecting 15 structures, mitigated a repetitive roadway flooding issue to allow emergency access during heavy rains, and purchased two properties suffering repetitive flooding. These projects were funded using the remaining bond issue funds, new funding from the CIP Sales Tax, a partnership with an HOA, and a partnership with a builder.
During the summer of 2019 and spring of 2020, additional areas within Lee's Summit experienced heavy rain. The three locations that are part of the East Fork Little Blue Stormwater Improvements was included in the July 4, 2019 storm event. NE Noeleen Lane was included in the 2020 storm event. The City received flood forms from 10 homeowners initiating additional design efforts.
Impact/Analysis:
Public Works Engineering advertised for bids for Project No. 576322-8C on February 29, 2024. This was posted on the City's website and on the QuestCDN website. Three (3) responsive bids were received by the March 21, 2024, bid opening date. Bids were evaluated by staff and Earthworks Excavation, LLC was found to be the lowest and most responsible bidder.
Timeline:
Start: June 2024
End: September 2024
Presenter
Karen Quackenbush, Senior Staff Engineer
Recommendation
Staff recommends approval of an Ordinance awarding the bid for Project No. 576322-8C for the stormwater improvements: Noeleen Lane to Earthworks Excavation, LLC in the amount of $344,037.55, and authorizing the City Manager to execute an agreement for the same.
Committee Recommendation
The Public Works voted unanimously 4-0, to recommend to City Council approval of an Ordinance awarding the bid for Project No. 576322-8C for the stormwater improvements: Noeleen Lane to Earthworks Excavation, LLC in the amount of $344,037.55, and authorizing the City Manager to execute an agreement for the same.