Title
A Resolution authorizing the City of Lee’s Summit, Missouri to participate in Cooperative-Piggyback Purchasing Programs - contracts for Fiscal Year 2019. (F&BC 7-2-18)
Body
Issue/Request:
The Procurement and Contract Services Division is requesting approval of resolution x authorizing the City of Lee’s Summit to participate in, sponsor, conduct, award or administer cooperative-piggyback purchasing programs-contracts (“the Approved List”) for the 2019 Fiscal Year.
Key Issues:
During the presentation to and approval by City Council of RESOLUTION 16-20 and adoption of Ordinance No. 8253 to approve the new Procurement Policy on October 5, 2017, it was determined that the presentation of the participation in and utilization of cooperative-piggyback purchasing programs-contract (“the Approved List”) would be presented to Council during budget season on an annual basis and upon approval would be in effect for the upcoming fiscal year.
• Cooperative-piggyback programs-contracts follow a competitive solicitation, vetting and award process.
• Cooperative-piggyback programs-contracts are beneficial to the City because goods and services can be purchased utilizing economies of scale thereby making the purchase of such goods and services more cost effective as well as reducing administrative costs associated with conducting such solicitations.
• With passage of the attached resolution, Council approval is provided allowing the City to purchase any goods or services from said cooperative-piggyback programs-contracts (“the Approved List”) utilizing their City Council approved budget during fiscal year 2019.
• Any cooperative-piggyback program-contract that does not appear on the attached list and estimated annual spend will exceed $50,000.00; said program-contract shall require Council approval as stipulated in sections 5.4 and 5.5 of the Procurement Policy.
Proposed Council Motion:
I move to adopt a Resolution authorizing the City of Lee’s Summit, Missouri to participate in Cooperative-Piggyback Purchasing Programs - contracts for Fiscal Year 2019.
Background:
• The City of Lee’s Summit adopted a Procurement Policy on October 5, 2017 (Resolution No. 16-20-Ordinance No. 8253).
• During the presentation to and approval by City Council of Resolution 16-20, it was determined that the presentation of the participation in and utilization of cooperative-piggyback purchasing programs-contracts (“the Approved List”) would be presented to Council during budget season on an annual basis and upon approval, would be in effect for the upcoming fiscal year.
Impact/Analysis:
Approval of this Resolution would allow the City of Lee’s Summit to continue to participate in cooperative-piggyback purchasing programs-contracts (“the Approved List”) and continue to take advantage of economies of scale and reduction in administration costs which exemplifies the conscientiousness and cost effective utilization of tax payer dollars.
Presenter
Ben Calia, Procurement and Contract Services Manager
Recommendation
Recommendation: STAFF RECOMMENDS THAT THE BUDGET AND FINANCE COMMITTEE APPROVAL OF A RESOLUTION AUTHORIZING THE CITY OF LEE’S SUMMIT TO PARTICIPATE IN, SPONSOR, CONDUCT, AWARD OR ADMINISTER COOPERATIVE -PIGGYBACK PURCHASING PROGRAMS-CONTRACTS (“THE APPROVED LIST”) FOR THE 2019 FISCAL YEAR.
Committee Recommendation
Committee Recommendation: Motion by Councilmember Carlyle, seconded by Mayor Pro Tem Lopez, this Resolution was recommended for approval to the City Council - Regular Session due back on 7/12/2018. The vote was unanimous.