Title
An Ordinance awarding the bid for Project No. 722 for the Water Main Replacement FY24 Project to Leath & Sons Inc. in the amount of $4,491,843.00 and authorizing the City Manager to execute an agreement for the same. (PWC 4/14/25)
Body
An Ordinance awarding the bid for Project No. 722 for the Water Main Replacement FY24 Project to Leath & Sons Inc. in the amount of $4,491,843.00 and authorizing the City Manager to execute an agreement for the same.
Key Issues:
• As directed by the FY24 CIP, there are continued efforts to maintain and strengthen the City's water distribution system.
• Approximately 15,000 feet of existing water mains will be replaced utilizing pipe bursting under the Water Main Replacement FY24 Project (hereinafter "Project No. 722").
• The total project budget for Project No. 722 is funded from the Water Construction Fund.
• Public Works Engineering issued an advertisement for bids for the construction of Project No. 722 on February 13, 2025, guided by local policies and state statutes.
• Leath & Sons, Inc. (hereinafter "Contractor") was determined to be the lowest and best bidder by City staff.
• The City desires to enter into an agreement with the Contractor to construct Project No. 722.
Proposed Committee Motion
I move to recommend to City Council for approval of an Ordinance awarding the bid for Project No. 722 for the Water Main Replacement FY24 Project to Leath & Sons Inc. in the amount of $4,491,843.00 and authorizing the City Manager to execute an agreement for the same.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of an Ordinance awarding the bid for Project No. 722 for the Water Main Replacement FY24 Project to Leath & Sons Inc. in the amount of $4,491,843.00 and authorizing the City Manager to execute an agreement for the same.
SECOND MOTION: I move for adoption of an Ordinance awarding the bid for Project No. 722 for the Water Main Replacement FY24 Project to Leath & Sons Inc. in the amount of $4,491,843.00 and authorizing the City Manager to execute an agreement for the same.
Background:
This water main replacement project entails performing work in the following areas: John Knox Retirement Village, John Knox East Commercial Development, Summit Woods, Cedar Creek Mall, NE Colbern Rd, NE Rice Rd, NE Pollard Rd, SW Market St, SW Scherer Rd and SW Scherer Ln.
The total project budget is $6,864,300 funded from the Water Construction Fund.
Impact/Analysis:
Public Works Engineering advertised for bids Project No. 722 on , February 13, 2025. Potential bidders were notified through QuestCDN and on the City website. Two (2) responsive bids were received by the March 18, 2025, bid opening date. Public Works Engineering and Water Utilities staff reviewed the bid and Leath & Sons, Inc. was determined to be the lowest and most responsive bidder.
Timeline:
Estimated construction start date: May 15, 2025 with 420 calendar days to substantial completion (90 days after substantial completion to be ready for final payment)
Presenter
Jeff Thorn, Director of Water Utilities
Recommendation
Staff recommends approval.
Committee Recommendation
Committee Recommendation: The Public Works Committee voted unanimously 4-0, to recommend to City Council approval an Ordinance awarding the bid for Project No. 722 for the Water Main Replacement FY24 Project to Leath & Sons Inc. in the amount of $4,491,843.00 and authorizing the City Manager to execute an agreement for the same.