Title
An Ordinance approving the use of Contract No. 2025-001/2R, to purchase from Automated Control Systems (ACS) fire protection system installation services in the amount of $103,400.00 for the temporary fire station located at the Old Water Operations facility related to the Fire Station 1 Replacement project. (PWC 11/9/26)
Body
Issue/Request:
An Ordinance approving the use of Contract No. 2025-001/2R, to purchase from Automated Control Systems (ACS) fire protection system installation services in the amount of $103,400.00 for the temporary fire station located at the Old Water Operations facility related to the Fire Station 1 Replacement project.
Key Issues:
• The City of Lee’s Summit, Missouri, on August 11, 2026 renewed contract 2025-001/2R with Automated Control Systems (ACS)
• The authorized budget(s) within various departments in FY27 exceeds $75,000.
• The spend for this work will exceed $75,000 requiring City Council approval of the Contract in accordance with the Procurement Policy.
Proposed Committee Motion:
I move to recommend to City Council approval of an Ordinance approving the use of Contract No. 2025-001/2R, to purchase from Automated Control Systems (ACS) fire protection system installation services in the amount of $103,400.00 for the temporary fire station located at the Old Water Operations facility related to the Fire Station 1 Replacement project.
Background:
Voters approved funding for the Renovation or Replacement of Fire Station 1 with the passage of the NTIB 2023 bond program. Replacement was chosen over renovation, and a temporary fire station is needed to house firefighters during the replacement work. The Old Water Operations facility can fulfill the function of temporary fire station with some renovations.
Fire protection systems are required in commercial facilities where people sleep, including fire stations. ACS can provide the necessary systems for temporary use of the building. The dollar amount is funded and programmed in the CIP for Fire Station 1 Replacement Project. The City has contracted with ACS. However, the contract with ACS was not previously approved by City Council considering spend amounts were normally less than $75,000 annually. City Council approval of ACS is required in accordance with the Procurement Policy since the spend amount will exceed $75,000 even though the budget and expense have already been approved by City Council in the CIP (and FY27 Budget). All vendors that will do work, provide service or product exceeding $75,000 cumulatively in a year require vendor approval by City Council.
Presenter
Sharon Bloom, Project Manager, CBS
Recommendation
Recommendation: Staff recommends approval of an Ordinance approving the use of Contract No. 2025-001/2R, to purchase from Automated Control Systems (ACS) fire protection system installation services in the amount of $103,400.00 for the temporary fire station.
Committee Recommendation