File #: BILL NO. 17-159    Name:
Type: Ordinance - Committee Status: Passed
File created: 6/30/2017 In control: City Council - Regular Session
On agenda: 7/27/2017 Final action: 7/27/2017
Title: AN ORDINANCE APPROVING THE AWARD OF BID NO. 324-17/18 FOR THE CRACK SEAL 17/18 PROGRAM TO SCODELLER CONSTRUCTION INC. AND AUTHORIZING THE CITY MANAGER TO ENTER INTO TO AN AGREEMENT FOR THE SAME IN THE AMOUNT OF $197,400.00. (PWC 7/18/17)
Attachments: 1. Ordinance, 2. Agreement, 3. Bid Tab, 4. Street List and Map

Title

AN ORDINANCE APPROVING THE AWARD OF BID NO. 324-17/18 FOR THE CRACK SEAL 17/18 PROGRAM TO SCODELLER CONSTRUCTION INC. AND AUTHORIZING THE CITY MANAGER TO ENTER INTO TO AN AGREEMENT FOR THE SAME IN THE AMOUNT OF $197,400.00. (PWC 7/18/17)

 

Body

Issue/Request:

 

Key Issues:

                     Pavement crack sealing is a vital part of the City's Pavement Maintenance Program. Sealing cracks greater than 1/8" protects the pavement sub-grade from excessive moisture

 

                     Timely application of the correct type of maintenance has been shown to extend the life of a pavement system

 

                     Crack sealing reduces risk of potholes forming, thus reducing other maintenance costs

 

Proposed City Council Motion:

FIRST MOTION:  I move for a second reading of AN ORDINANCE APPROVING THE AWARD OF BID NO. 324-17/18 (crack seal) FOR THE CRACK SEAL 17/18 PROGRAM TO SCODELLER CONSTRUCTION INC. AND AUTHORIZING THE CITY MANAGER TO ENTER INTO TO AN AGREEMENT FOR THE SAME IN THE AMOUNT OF $197,400.00.

 

SECOND MOTION:  I move for adoption of AN ORDINANCE APPROVING THE AWARD OF BID NO. 324-17/18 (crack seal) FOR THE CRACK SEAL 17/18 PROGRAM TO SCODELLER CONSTRUCTION INC. AND AUTHORIZING THE CITY MANAGER TO ENTER INTO TO AN AGREEMENT FOR THE SAME IN THE AMOUNT OF $197,400.00.

 

Background:

The Crack Seal Program is a pavement preservation process performed annually to protect the integrity of street pavements, thus extending the life expectancy of the pavement surfaces.  This practice is similar to caulking seams on a house to prevent water infiltration. Crack sealing reduces the amount of surface water that penetrates the pavement, which undermines and deteriorates the road base.  Crack sealing keeps water from further damaging the roadways and helps limit future pot holes and pavement failures.  To achieve the greatest benefit, crack seal must be placed on sound pavement.

 

Impact/Analysis:

 

Timeline:

Start: September 2017

Finish: December 2017

 

Other Information/Unique Characteristics:

The Public Works Department issued Bid No. 324-17/18, Crack Seal 17/18 on June 9, 2017.  This project's Invitation to Bid was posted for advertisement on the City's website and at Quest Construction Data Network.  3 Plans Rooms and 4 Contractors downloaded bid documents.  A Pre-Bid conference was held June 20, 2017.  Three (3) companies attended the Pre-Bid Conference.  Four (4) bids were received by the June 30, 2017 bid opening date. The bids were evaluated, and City staff determined Scodeller Construction, Inc. to be the lowest and most responsible bidder.

 

Presenter

Presenter: Vince Schmoeger, Project Manager

 

Recommendation

Recommendation:

Staff recommends approval AN ORDINANCE APPROVING THE AWARD OF BID NO. 324-17/18 (crack seal) FOR THE CRACK SEAL 17/18 PROGRAM TO SCODELLER CONSTRUCTION INC. AND AUTHORIZING THE CITY MANAGER TO ENTER INTO TO AN AGREEMENT FOR THE SAME IN THE AMOUNT OF $197,400.00.

 

Committee Recommendation

Committee Recommendation: The Public Works Committee voted unanimously 4-0 to recommend to City Council approval of AN ORDINANCE APPROVING THE AWARD OF BID NO. 324-17/18 (crack seal) FOR THE CRACK SEAL 17/18 PROGRAM TO SCODELLER CONSTRUCTION INC. AND AUTHORIZING THE CITY MANAGER TO ENTER INTO TO AN AGREEMENT FOR THE SAME IN THE AMOUNT OF $197,400.00.