Title
An Ordinance authorizing execution of Modification No. 1 to the On-Call agreement for Environmental Professional Engineering Services with Stearns, Conrad and Schmidt, Consulting Engineers, Inc. dba SCS Engineers (RFQ 2020-061), for a not to exceed cost of $232,300.00, for annual tasks associated with the Resource Recovery Park, and authorizing the City Manager to enter into an agreement for the same. (PWC 5/4/20)
Body
Issue/Request:
An Ordinance authorizing execution of Modification No. 1 to the On-Call agreement for Environmental Professional Engineering Services with Stearns, Conrad and Schmidt, Consulting Engineers, Inc. dba SCS Engineers (RFQ 2020-061), for a not to exceed cost of $232,300.00, for annual tasks associated with the Resource Recovery Park, and authorizing the City Manager to enter into an agreement for the same.
Key Issues:
• The City has entered into an On-Call Agreement with SCS Engineers to provide Environmental Professional engineering services (RFQ NO. 2020-061).
• The City is currently required to submit regular regulatory reports to the Missouri Department of Natural Resources (MDNR).
• The tasks specified in this Modification are required of the City for FY21 as owner of the Resource Recovery Park.
Proposed Committee Motion:
FIRST MOTION: I move for a second reading of an Ordinance authorizing execution of Modification No. 1 to the On-Call agreement for Environmental Professional Engineering Services with Stearns, Conrad and Schmidt, Consulting Engineers, Inc. dba SCS Engineers (RFQ 2020-061), for a not to exceed cost of $232,300.00, for annual tasks associated with the Resource Recovery Park, and authorizing the City Manager to enter into an agreement for the same.
SECOND MOTION: I move for adoption of an Ordinance authorizing execution of Modification No. 1 to the On-Call agreement for Environmental Professional Engineering Services with Stearns, Conrad and Schmidt, Consulting Engineers, Inc. dba SCS Engineers (RFQ 2020-061), for a not to exceed cost of $232,300.00, for annual tasks associated with the Resource Recovery Park, and authorizing the City Manager to enter into an agreement for the same.
Background:
The landfill post-closure operations are controlled by Missouri Department of Natural Resources regulations that require extensive sampling efforts, data analysis, and engineering reports. The purpose of this agreement is to obtain engineering services to perform the tasks needed to comply with the state regulatory requirements. Even though the City has closed the landfill, there are regulatory obligations that remain with the City as the owner of the property.
Tasks from year to year change, only when necessary, based on the anticipated scope of services needed for the upcoming year. With the landfill in post-closure, many of the tasks are related to engineering support regarding groundwater, leachate, gas, and stormwater sampling. Other support is for utilities, unforeseen repairs, and future planning.
Impact/Analysis:
Services are required to meet MDNR requirements for landfill post-closure.
Timeline:
Start: July 1, 2020
Finish: June 30, 2021
Other Information/Unique Characteristics:
Presenter
Dena Mezger, Director of Public Works
Recommendation
Committee Recommendation: The Public Works Committee voted unanimously 4-0 to recommend to City Council approval of an Ordinance authorizing execution of Modification No. 1 to the On-Call agreement for Environmental Professional Engineering Services with Stearns, Conrad and Schmidt, Consulting Engineers, Inc. dba SCS Engineers (RFQ 2020-061), for a not to exceed cost of $232,300.00, for annual tasks associated with the Resource Recovery Park, and authorizing the City Manager to enter into an agreement for the same.
Committee Recommendation
Committee Recommendation: