Title
An Ordinance authorizing the City Manager to purchase hardware, software and services through the State of Missouri Cooperative Purchasing Agreement with SHI International for a not to exceed amount of $1,150,000 as set out in the FY26 budget and authorizing the City Manager to execute any subsequent documents necessary to obtain the same for the term of the agreement for the City of Lee's Summit, Missouri.
Body
This Ordinance authorizes the City Manager to spend up to $1,150,000 for the purchase of computer hardware, software and services from SHI International. These expenditures would be executed under the PC Computer prime vendor services through the State of Missouri cooperative purchasing agreement with SHI International. The City Manager is authorized to execute any subsequent documents necessary to obtain the necessary hardware software and services.
Issue/Request:
Purchase of Computer Hardware; Software, Data Center Technologies; Software Maintenance; Manufacturer And Contractor Provided Value Added Services
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Category 1: Desktop Computers, Portable Computers, and Peripherals |
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Category 2: Data Center Technologies |
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Category 3: Software and Software Maintenance (Excluding Microsoft) |
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Category 4: Microsoft Software and Maintenance |
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Category 5: Manufacturer-Provided Value Added Services (Including but not limited to warranty, warranty upgrades, critical systems hardware maintenance, fixed asset tracking, hardware imaging, installation, implementation, technical support, equipment disposal, and software training |
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Category 6: Contractor-Provided Value Added Services (Including but not limited to installation, hardware imaging, implementation, warranty/service plans, technical support, and software training, and solution testing and research services) |
Proposed Committee Motion:
I move for approval and to recommend to City Council this Ordinance authorizing the City Manager to purchase hardware software and services through the State of Missouri Cooperative Purchasing Agreement with SHI International not to exceed $1,150,000 as set out in the FY26 budget and authorizing the City Manager to execute any subsequent documents necessary to obtain the same for the term of the agreement
Background:
The city purchases hardware software and services through the State of Missouri Cooperative Purchasing Agreement with SHI International. This ordinance obtains council approval for spending under this contract pursuant to the adopted budget in the not to exceed amount of $1,150,000 as set out in multiple lines of the FY26 budget.
Timeline:
-Jul 1, 2025 through June 30, 2026
-Potential final expiration June 30, 2027
Presenter
Diana L. Newman, Director Information Technology
Recommendation
Staff recommends approval.
Committee Recommendation