Title
An Ordinance approving Amendment No. 4 to the budget for the Fiscal Year ending June 30, 2024, as adopted by Ordinance No. 9704, Ordinance No. 9705, Ordinance No. 9706, Ordinance No. 9707, and Ordinance No. 9708, by amending the authorized expenditures, approving the transfer of money between funds, and amending the pay and classification plan for the City. (F&BC 10/2/23)
Body
Issue/Request:
An Ordinance approving Amendment No. 4 to the budget for the Fiscal Year ending June 30, 2024, as adopted by Ordinance No. 9704, Ordinance No. 9705, Ordinance No. 9706, Ordinance No. 9707, and Ordinance No. 9708, by amending the authorized expenditures, approving the transfer of money between funds, and amending the pay and classification plan for the City.
Key Issues:
A) The City was awarded a Missouri Department of Economic Development for Community Revitalization Matching grant for $658,000.00. Acceptance and approval were made by the City Council June 20, 2023 with Ordinance No. 9700. The grant provides funding to help Pro Deo fund the construction of a new youth center in Lee's Summit. The budget has been created and the authorized expenditures need to be approved to add them to the City's FY24 Budget. Development Services will over see the expenditure of the funds from the Grants and Settlements Fund.
B) RSMo 488.5026 passed by the Missouri State Legislature in 2003 allows, with the approval of the local governing body, a two dollar ($2) charge for all criminal cases with the money to be deposited in the inmate prisoner detainee security fund. The original law had a very narrow description of what the money could be spent. The allowable expenditures were broadened by the state legislature in 2013. The Mayor and City Council approved ordinance No. 7453 on May 1, 2014 authorizing the City of Lee's Summit Municipal Court to charge the two dollar Municipal Court cost and place the money in the Inmate Security Fund. The Police department is requesting to spend $114,124 of the collected money on the security camera upgrade in the detention area of the City's jail. The remainder of the cost of the project is being covered by the Public Safety Sales Tax (PSST). Approval of the budget amendment will increase the Police department's General Fund authorized expenditures by $114,124.00.
C) Development Services is requesting to purchase a small truck instead of a small SUV for an additional $10,000. This is a change to a planned FY24 VERP purchase, Development Services has the money available in current vacancy savings. The money will need to be transferred to the Fleet fund and an increase to the Fleet authorized expenditures.
D) The ITS department received approval for a personnel expansion request as part of the budget process to add a Network Administrator position. ITS wants there to be two tiers for the Network Administrator position. A new job description has been created for the Network Administrator position placed the position on the AT3 band of the Pay and Class plan. This is a savings for the department. ITS wishes to change the existing position title to Senior Network Administration and remain on the AT5 band of the Pay and Class plan.
E) The ITS department would like to change the title of the Chief Technology Officer position to Director of ITS. The job title would be in line with the other Director level positions in the City. No impact to the budget or FTE count.
F) ITS is requesting the addition of 0.5 FTE ITS Project Manager position to assist with the implementation of new ERP platform in the City. ITS has vacancy savings available to cover the position for the rest of FY24. NTI bond funds could be used to pay for the implementation work by the position.
G) CBS would like to add an opportunity for advancement to the Facilities Maintenance Worker I position by creating a new level for the position, Facilities Maintenance Worker II. An employee would have to meet tenure requirement, additional certifications, and class work to advance. This is not for an additional FTE. Do not anticipate any additional cost for FY24. The current employee may qualify in FY25 with a $3K-$4K impact on the that budget.
H) Airport currently has a position titled Facilities Maintenance Worker II, they would like to change the title to Airport Maintenance Worker to differentiate it from the CBS position. There would be no change to the job description or pay, title change only.
I) Because of various reasons City departments have open orders for purchases that were included in the authorized expenditures of the FY23 budget. We are requesting to rollover the spending authority for the purchase orders listed in Exhibit B in to FY24 by increasing the departments respective spending authority. The rollover would increase the General Fund by $426,922 and all funds overall $4,202,008
J) ITS is requesting to rollover their remaining FY23 project moneys into FY24. In the past this was done with the Capital Projects Rollover. ITS is consolidating some older completed project money to help complete current projects. This will increase the spending authority for ITS in the FY24 Budget by $438,479.
Proposed City Council Motion:
FIRST MOTION: I move for second reading of An Ordinance approving Amendment No. 4 to the budget for the Fiscal Year ending June 30, 2024, as adopted by Ordinance No. 9704, Ordinance No. 9705, Ordinance No. 9706, Ordinance No. 9707, and Ordinance No. 9708, by amending the authorized expenditures, approving the transfer of money between funds, and amending the pay and classification plan for the City.
SECOND MOTION: I move for adoption of An Ordinance approving Amendment No. 4 to the budget for the Fiscal Year ending June 30, 2024, as adopted by Ordinance No. 9704, Ordinance No. 9705, Ordinance No. 9706, Ordinance No. 9707, and Ordinance No. 9708, by amending the authorized expenditures, approving the transfer of money between funds, and amending the pay and classification plan for the City.
Presenter
Rick Gentry, Budget Manager
Recommendation
Recommendation: Staff recommends approval of the ordinance.
Committee Recommendation
Committee Recommendation: A motion was made by Councilmember Hodges, seconded by Councilmember Lopez, that TMP-2805 be recommended for approval to the City Council. The motion carried by a unanimous 3-0 vote: