Title
An Ordinance awarding the bid for Project No. 575 for the 3rd Street Improvements from Jefferson Street to Blue Parkway to Miles Excavation, Inc. in the amount of $6,249,762.81 and authorizing the City Manager to execute an agreement for the same. (PWC 11/18/24)
Body
Issue/Request:
An Ordinance awarding the bid for Project No. 575 for the 3rd Street Improvements from Jefferson Street to Blue Parkway to Miles Excavation, Inc. in the amount of $6,249,762.81 and authorizing the City Manager to execute an agreement for the same.
Key Issues:
• The 3rd Street Improvements project was authorized by voters as part of the renewal of the Capital Improvements Sales Tax in 2017
• City Council formally programmed funding for the project as part of the FY2021 Capital Improvement Plan (CIP)
• Public Works Engineering issued a bid for Project No. 575 on September, 27, 2024 in accordance with local policies and state statutes.
• Miles Excavation, Inc. (hereinafter "Contractor") was determined to be the lowest and most responsible bidder by City staff.
• The requested amount is for the Base Bid plus Alternate A.
• The City desires to enter into an agreement with the Contractor to construct Project No. 575.
Proposed Committee Motion:
I move to recommend to City Council approval of Ordinance awarding the bid for Project No. 575 for the 3rd Street Improvements from Jefferson Street to Blue Parkway to Miles Excavation, Inc. in the amount of $6,249,762.81 and authorizing the City Manager to execute an agreement for the same.
Proposed City Council Motion:
FIRST MOTION: I move for second reading of an Ordinance awarding the bid for Project No. 575 for the 3rd Street Improvements from Jefferson Street to Blue Parkway to Miles Excavation, Inc. in the amount of $6,249,762.81 and authorizing the City Manager to execute an agreement for the same.
SECOND MOTION: I move for adoption of an Ordinance awarding the bid for Project No. 575 for the 3rd Street Improvements from Jefferson Street to Blue Parkway to Miles Excavation, Inc. in the amount of $6,249,762.81 and authorizing the City Manager to execute an agreement for the same.
Background:
Improving 3rd Street from Jefferson Street to Blue Parkway was approved by voters as part of the 2017 CIP Sales Tax renewal election in November 2017. The preliminary budget for the project was authorized when the FY 2021 CIP was recommended for approval by the Planning Commission and then adopted by Council Resolution.
The project will re-construct approximately 0.62 miles of 3rd Street from Jefferson Street to Blue Parkway, as shown in the City’s 2006 and 2016 Thoroughfare Master Plan documents. Improvements will include roadway rehabilitation and additional user amenities that will highlight the corridor as a principal gateway into Downtown Lee's Summit. The street will incorporate several livable street features and coordinate with the Park Department's Greenway Master Plan. The project also includes streetscape elements from Jefferson Street to Market Street. The primary reasons for this project is to enhance safety and operations with the addition of complete street amenities to include a shared-use trail, sidewalk, ADA improvements, and lighting as well as access management modifications. An older City water main and aging stormwater infrastructure within the corridor will also be replaced with the project.
The Downtown Lee's Summit Community Improvement District (CID) will be contributing at least $345,540.00 towards the construction work between Jefferson Street and Market Street. The CIty and the Downtown CID entered into a cooperative agreement in November 2021 (Ordinance No. 9285) so that the CID will make payments to the City for these streetscape improvements along 3rd Street. This work is denoted as Alternate A in the Agreement. Alternate A has a cost of $377,430.07. The difference in bid cost and CID cooperative agreement contribution will need to be reconciled with the CID or scope of Alternate A reduced accordingly. The difference in cost for Alternate A are attributed to inflation and normal variances in estimating when compared to bid prices.
Impact/Analysis:
Timeline:
Start: December 2024
Finish: November 2025
Other Information/Unique Characteristics:
Presenter
John Persing, Staff Engineer
Recommendation
Staff recommends approval.
Committee Recommendation
Committee Recommendation: The Public Works Committee voted unanimously 3-0 (Councilmember Rader "Absent"), to recommend to City Council approval of an Ordinance awarding the bid for Project No. 575 for the 3rd Street Improvements from Jefferson Street to Blue Parkway to Miles Excavation, Inc. in the amount of $6,249,762.81 and authorizing the City Manager to execute an agreement for the same.