Title
An Ordinance authorizing execution of Modification No. 5 to On-Call agreement for Environmental Professional Engineering Services yearly contract with Stearns, Conrad, and Schmidt, Consulting Engineers, Inc., dba SCS Engineers (Original RFQ No. 2017-307, Renewal 2017-307/R1) for Landfill Closure Construction oversight, testing, documentation, and observation for a not to exceed cost of $427,800.00, and authorizing the City Manager to enter into an agreement for the same. (PWC 3/26/19)
Body
Issue/Request:
An Ordinance authorizing execution of Modification No. 5 to On-Call agreement for Environmental Professional Engineering Services yearly contract with Stearns, Conrad, and Schmidt, Consulting Engineers, Inc., dba SCS Engineers (Original RFQ No. 2017-307, Renewal 2017-307/R1) for Landfill Closure Construction oversight, testing, documentation, and observation for a not to exceed cost of $427,800.00, and authorizing the City Manager to enter into an agreement for the same.
Key Issues:
- The City has entered into an On-Call Agreement with SCS Engineers to provide environmental professional engineering services (Renewal 2017 2017-307/R1)
- SCS prepared the construction plans for the Landfill Closure Construction
- Extensive construction oversight, testing, and documentation is required to ensure that all Missouri Department of Natural Resources (MDNR) requirements are met
- SCS has the personnel and special expertise to do the work
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of an Ordinance authorizing execution of Modification No. 5 to On-Call agreement for Environmental Professional Engineering Services yearly contract with Stearns, Conrad, and Schmidt, Consulting Engineers, Inc., dba SCS Engineers (Original RFQ No. 2017-307, Renewal 2017-307/R1) for Landfill Closure Construction oversight, testing, documentation, and observation for a not to exceed cost of $427,800.00, and authorizing the City Manager to enter into an agreement for the same.
SECOND MOTION: I move for adoption of an Ordinance authorizing execution of Modification No. 5 to On-Call agreement for Environmental Professional Engineering Services yearly contract with Stearns, Conrad, and Schmidt, Consulting Engineers, Inc., dba SCS Engineers (Original RFQ No. 2017-307, Renewal 2017-307/R1) for Landfill Closure Construction oversight, testing, documentation, and observation for a not to exceed cost of $427,800.00, and authorizing the City Manager to enter into an agreement for the same.
Background:
Landfill closure is controlled by MDNR regulations that require extensive sampling efforts, data analysis, construction observation, and engineering reports that certify the landfill closure construction meets regulatory requirements. The purpose of this agreement is to obtain engineering services to perform the tasks needed to comply with the state regulatory requirements and to ensure that the contractor complies with the drawings and specifications for the project.
Impact/Analysis:
MDNR will not give acceptance of the closure without proper documentation.
Timeline:
Start: May 15, 2019
Finish: December 1, 2019
Other Information/Unique Characteristics:
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Presenter
Dena Mezger, P.E., Director of Public Works
Recommendation
Recommendation: Staff recommends approval of an Ordinance authorizing execution of Modification No. 5 to On-Call agreement for Environmental Professional Engineering Services yearly contract with Stearns, Conrad, and Schmidt, Consulting Engineers, Inc., dba SCS Engineers (Original RFQ No. 2017-307, Renewal 2017-307/R1) for Landfill Closure Construction oversight, testing, documentation, and observation for a not to exceed cost of $427,800.00, and authorizing the City Manager to enter into an agreement for the same.
Committee Recommendation
Committee Recommendation: The Public Works Committee voted unanimously 4-0 to recommend to City Council approval of an Ordinance authorizing execution of Modification No. 5 to On-Call agreement for Environmental Professional Engineering Services yearly contract with Stearns, Conrad, and Schmidt, Consulting Engineers, Inc., dba SCS Engineers (Original RFQ No. 2017-307, Renewal 2017-307/R1) for Landfill Closure Construction oversight, testing, documentation, and observation for a not to exceed cost of $427,800.00, and authorizing the City Manager to enter into an agreement for the same.