Title
AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE CITY OF LEE'S SUMMIT, MISSOURI, AND EMERY SAPP & SONS, INC., IN THE AMOUNT OF $137,550.00 FOR PRELIMINARY DESIGN SERVICES FOR NW WARD ROAD FROM NW TUDOR RD TO NW BLUE PKWY (RFQ NO. 49832272-DB) AND CONTAINING AN EMERGENCY CLAUSE.
Body
Issue/Request:
AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE CITY OF LEE'S SUMMIT, MISSOURI, AND EMERY SAPP & SONS, INC., IN THE AMOUNT OF $137,550.00 FOR DESIGN-BUILD SERVICES FOR NW WARD ROAD FROM NW TUDOR RD TO NW BLUE PKWY (RFQ NO. 49832272-DB) AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAME BY AND ON BEHALF OF THE CITY OF LEE'S SUMMIT.
Key Issues:
1) The NW Ward Road project, from NW Tudor Rd to NW Blue Pkwy, was authorized by Council in June 2017 as part of the FY 2018 - FY 2022 Capital Improvement Plan (CIP).
2) The project will be funded from 2007 CIP Sales Tax Renewal for road projects.
3) City Staff issued RFQ 49832272-DB to conduct a Qualification Based Selection for design build services, in accordance with state statutes and local procurement Policies.
4) The team of Emery Sapp and Sons with Shafer Kline Warren was selected for the project and satisfactorily conducted negotiations for the scope and fee with City Staff.
5) This is phase 1 of the design-build process. At the end of the phase 1, both parties will negotitate the phase 2 construction contract.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE CITY OF LEE'S SUMMIT, MISSOURI, AND EMERY SAPP & SONS, INC., IN THE AMOUNT OF $137,550.00 FOR PRELIMINARY DESIGN SERVICES FOR NW WARD ROAD FROM NW TUDOR RD TO NW BLUE PKWY (RFQ NO. 49832272-DB) AND CONTAINING AN EMERGENCY CLAUSE.
SECOND MOTION: I move for adoption of AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE CITY OF LEE'S SUMMIT, MISSOURI, AND EMERY SAPP & SONS, INC., IN THE AMOUNT OF $137,550.00 FOR PRELIMINARY DESIGN SERVICES FOR NW WARD ROAD FROM NW TUDOR RD TO NW BLUE PKWY (RFQ NO. 49832272-DB) AND CONTAINING AN EMERGENCY CLAUSE.
Background:
The project will improve capacity and safety of this arterial corridor and will support economic growth in the area. The improvements are recommended in the Thoroughfare Master Plan to address existing and long term operational demand. The improvements also support various City policies, standards and ordinances such as Livable Streets Policy, American with Disabilities Act, and Street Light Policy. The construction will complete the four lane arterial section of Ward Road between Chipman Road and north to Blue Pkwy. Two new northbound lanes will be added while the existing two lanes of pavement will become the southbound lanes. Additionally, a traffic signal will be built at the intersection of Ward and Tudor, street lights will be installed along the corridor and accommodations for left turn lanes and access management will be constructed where appropriate. This is phase 1 of the design-build process. At the end of the phase 1, both parties will negotitate the phase 2 construction contract.
Public Works issued RFQ 49832272-DB. The RFQ was advertised in the City website and www.PublicPurchase.com. Engineering firms were notified by Public Purchase for access to the documents. Four teams submitted statements of qualifications prior to the August 18, 2017 closing date. All submittals were evaluated by an evaluation team composed of five staff members from Public Works.
This Ordinance is brought forward as an emergency under Section 3.13f(1) as a bill concerning the immediate preservation of the public health, property, safety and welfare. The selected design-build team is in on site completing the improvements to Ward Rd, from Chipman to Tudor, and the potential savings (in schedule and cost) to the City could be reduced by a delay in awarding this contract.
Impact/Analysis:
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Timeline:
Start: Dec 2017
Finish: Mar 2018
Other Information/Unique Characteristics:
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Presenter
Presenter: Scott Ward, Senior Staff Engineer
Recommendation
Recommendation: Staff recommends approval of AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE CITY OF LEE'S SUMMIT, MISSOURI, AND EMERY SAPP & SONS, INC., IN THE AMOUNT OF $137,550.00 FOR DESIGN-BUILD SERVICES FOR NW WARD ROAD FROM NW TUDOR RD TO NW BLUE PKWY (RFQ NO. 49832272-DB) AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAME BY AND ON BEHALF OF THE CITY OF LEE'S SUMMIT.
Committee Recommendation
Committee Recommendation: [Enter Committee Recommendation text Here]