File #: BILL NO. 16-142    Name:
Type: Other Business - Ordinance Status: Passed
File created: 6/3/2016 In control: City Council - Regular Session
On agenda: 7/7/2016 Final action: 7/7/2016
Title: AN ORDINANCE APPROVING MODIFICATION NO. 2, RFQ 14431683-D, TO THE DESIGN CONTRACT WITH HDR ENGINEERING INC. FOR THE WATER UTILITIES DEPARTMENT SERVICE FACILITY IN THE AMOUNT OF $95,110 FOR A REVISED CONTRACT AMOUNT OF $1,063,281.
Sponsors: Water Utilities
Attachments: 1. Ordinance, 2. Contract Modification, 3. Exhibit A - Modification No 2

Title

AN ORDINANCE APPROVING MODIFICATION NO. 2, RFQ 14431683-D, TO THE DESIGN CONTRACT WITH HDR ENGINEERING INC. FOR THE WATER UTILITIES DEPARTMENT SERVICE FACILITY IN THE AMOUNT OF $95,110 FOR A REVISED CONTRACT AMOUNT OF $1,063,281.

Body

Key Issues:

•                     HDR Engineering Inc. was awarded the design contract on January 29, 2014

•                     The final construction timeline is longer than was initially contracted for with HDR.

•                     The original contract did not include as-built drawings for the project.

•                     The original contract cost is $938,328 or 7.2% of the project cost

•                     The contract is currently $968,171 with Modification 1 or 7.4% of the project cost

•                     The cost of the proposed modification is $95,110 or 9.6% of the current design contract.

•                     If approved, design services will represent 8.2% of the project cost

 

Proposed Committee Motion:

I move to recommend to the City Council approval of AN ORDINANCE APPROVING MODIFICATION NO. 2, RFQ 14431683-D, TO THE DESIGN CONTRACT WITH HDR ENGINEERING INC. FOR THE WATER UTILITIES DEPARTMENT SERVICE FACILITY IN THE AMOUNT OF $95,110 FOR A REVISED CONTRACT AMOUNT OF $1,063,281.

 

Background:

HDR engineering was selected and contract approved on January 29, 2014 for the design of the Water Utilities Facility.  The project was bid on June 7, 2016 and the successful bidder’s contract is being brought forward parallel to this modification.  This modification will add additional time for the construction oversight for this project to match the final construction documents.  This modification will also cover the preparation of as-built drawings for the facility.

 

 

 

 

 

 

Impact/Analysis:

 

Funding Source

Current Project Budget

*Direct Expense

Prior Encumbrances

This Request Contract

Remaining Balance

14431683 & 14431783

$14,000,000

$1,660,738

 $11,482,545                         

$95,110

$761,607

 

Timeline:

This work will be performed over the construction contract duration of approximately 18 months.

Presenter

Jeff Thorn, Assistant Director of Engineering Services

 

Recommendation

Staff recommends approval of AN ORDINANCE APPROVING MODIFICATION NO. 2, RFQ 14431683-D, TO THE DESIGN CONTRACT WITH HDR ENGINEERING INC. FOR THE WATER UTILITIES DEPARTMENT SERVICE FACILITY IN THE AMOUNT OF $95,110 FOR A REVISED CONTRACT AMOUNT OF $1,063,281.