Title
An Ordinance authorizing execution of an agreement with Environmental Systems Research Institute, Inc. (ESRI) for use of ArcGIS products for tracking the city's infrastructure and locations for 911 mapping services for a three-year term for a total of $254,240.00.
Body
Issue/Request:
An Ordinance authorizing execution of an agreement by and between the City of Lee’s Summit, Missouri and the Environmental Systems Research Institute, Inc. (Esri) for a small government enterprise agreement annual subscription for the use of ARCGIS products utilized for the city's mapping services. The ARCGIS products are utilized for geographic information systems (GIS), enabling accurate decision-making, regulatory compliance, spatial analysis, and the effective management of organizational data as a strategic asset.
Key Issues:
ESRI products are a critical component of the City's Operations mapping services utilizing ARCGIS products for Geographic Information Systems (GIS), enabling accurate decision-making, regulatory compliance, spatial analysis, and the effective management of organizational data as a strategic asset.
• 3 year Term
• Sole Source Supplier
• The Small Enterprise Agreement County and Municipality Government includes:
Populations of 100,001 to 125,000 Small Government Enterprise Agreement Annual Subscription
• Annual subscriptions for ArcGIS Enterprise Software and Extensions;
• Additional Capability Servers;
• Online and Enterprise Viewers
• Online User Types ArcGIS Enterprise
• ArcGIS Enterprise User Types
• ArcGIS Pro (Add-on Apps) for ArcGIS Online Creator or Professional User Types
• ArcGIS Pro (Add-on Apps) Creator or Professional User Types
Costs:
• Year 1 Enterprise Agreement Annual Subscription Renewal = $64,400
• Year 2 Enterprise Agreement Annual Subscription Renewal = $72,240
• Year 3 Enterprise Agreement Annual Subscription Renewal = $90,300
• Year 1 ArcGIS GeoEvent Server Populations of 100,001 to 125,000 Small Government Enterprise Agreement Annual Subscription = $9100
• Year 2 ArcGIS GeoEvent Server Populations of 100,001 to 125,000 Small Government Enterprise Agreement Annual Subscription = $9100
• Year 3 ArcGIS GeoEvent Server Populations of 100,001 to 125,000 Small Government Enterprise Agreement Annual Subscription = $9100
Total Costs over 3 years = $245,240
FY26 Costs = $73,500
Proposed City Council Motion:
FIRST MOTION: I move to approve and advance for a second reading an Ordinance authorizing execution of an agreement with Environmental Systems Research Institute, Inc. (ESRI) for use of ArcGIS products for tracking the city's infrastructure and locations for 911 mapping services for a three-year term for a total of $254,240.00.
SECOND MOTION: I move for adoption of an Ordinance authorizing execution of an agreement with Environmental Systems Research Institute, Inc. (ESRI) for use of ArcGIS products for tracking the city's infrastructure and locations for 911 mapping services for a three-year term for a total of $254,240.00.
Background:
City Staff supports the subscription services for ESRI products which are a critical component of the City's Operations mapping services utilizing ARCGIS for Geographic Information Systems (GIS), enabling accurate decision-making, regulatory compliance, spatial analysis, and the effective management of organizational data as a strategic asset.
Impact/Analysis:
A 3 year enterprise agreement with an annual renewal.
Presenter
Diana L Newman, Director Information Technology
Recommendation
Staff recommends approval of an Ordinance authorizing execution of an agreement with Environmental Systems Research Institute, Inc. (ESRI) for use of ArcGIS products for tracking the city's infrastructure and locations for 911 mapping services for a three-year term for a total of $254,240.00.
Committee Recommendation