Title
An Ordinance authorizing execution of Modification No. 4 to On-Call agreement for Environmental Professional Engineering Services yearly contract with Stearns, Conrad and Schmidt, Consulting Engineers, Inc. dba SCS Engineers (Original RFQ No. 2017-307, Renewal 2017-307/R1) for annual tasks associated with the Resource Recovery Park for a not to exceed cost of $94,275.00, and authorizing the City Manager to enter into an agreement for the same. (PWC 11/27/18)
Body
Issue/Request:
An Ordinance authorizing the execution of Modification No. 4 to On-Call agreement for Environmental Professional Engineering Services Yearly Contract with Stearns, Conrad and Schmidt, Consulting Engineers, Inc. dba SCS Engineers (Original RFQ No. 2017-307, Renewal 2017-307/R1) for annual tasks associated with the Resource Recovery Park for a not to exceed cost of $94,275.00, and authorizing the City Manager to enter into an agreement for the same.
Key Issues:
-The City has entered into an On-Call Agreement with SCS Engineers to provide environmental professional engineering services (Renewal 2017-307/R1)
-The City is currently required to submit regular regulatory reports to the Missouri Department of Natural Resources (MNDR).
-The tasks specified in this Modification are presently the responsibility of Summit Waste (SWS) until the end of December 2018. Once the landfill closes and in January 2019, the City will again be responsible for these tasks as the owner of the property.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of an Ordinance authorizing the execution of Modification No. 4 to On-Call agreement for Environmental Professional Engineering Services Yearly Contract with Stearns, Conrad and Schmidt, Consulting Engineers, Inc. dba SCS Engineers (Original RFQ No. 2017-307, Renewal 2017-307/R1) for annual tasks associated with the Resource Recovery Park for a not to exceed cost of $94,275.00, and authorizing the City Manager to enter into an agreement for the same.
SECOND MOTION: I move for adoption of Ordinance authorizing the execution of Modification No. 4 to On-Call agreement for Environmental Professional Engineering Services Yearly Contract with Stearns, Conrad and Schmidt, Consulting Engineers, Inc. dba SCS Engineers (Original RFQ No. 2017-307, Renewal 2017-307/R1) for annual tasks associated with the Resource Recovery Park for a not to exceed cost of $94,275.00, and authorizing the City Manager to enter into an agreement for the same.
Background:
The landfill operation is controlled by Missouri Department of Natural Resources regulations that require extensive sampling efforts, data analysis, and engineering reports. The purpose of this agreement is to obtain engineering services to perform the tasks needed to comply with the state regulatory requirements. These tasks are presently being done by Solid Waste Systems (SWS). Whether SWS is on site or not, there are regulatory obligations that remain with the City as owner of the property. SWS will continue to be responsible for these tasks until January 2019.
Tasks from year to year change, only when necessary, based on the anticipated scope of services needed for the upcoming year. Tasks are related to groundwater monitoring, leachate sampling, surface water sampling, air compliance, gas well monitoring, and the reporting documentation for each as required by MDNR.
Impact/Analysis:
Services are required to meet MDNR requirements.
Timeline:
Start: January 1, 2019
Finish: June 30, 2019
Other Information/Unique Characteristics:
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Presenter
David Lohe, Supervisory Engineer
Recommendation
Recommendation: Staff recommends approval of An Ordinance authorizing the execution of Modification No. 4 to On-Call agreement for Environmental Professional Engineering Services Yearly Contract with Stearns, Conrad and Schmidt, Consulting Engineers, Inc. dba SCS Engineers (Original RFQ No. 2017-307, Renewal 2017-307/R1) for annual tasks associated with the Resource Recovery Park for a not to exceed cost of $94,275.00, and authorizing the City Manager to enter into an agreement for the same.
Committee Recommendation
Committee Recommendation: The Public Works Committee voted unanimously 4-0 to recommend to City Council approval of an Ordinance authorizing the execution of Modification No. 4 to On-Call agreement for Environmental Professional Engineering Services Yearly Contract with Stearns, Conrad and Schmidt, Consulting Engineers, Inc. dba SCS Engineers (Original RFQ No. 2017-307, Renewal 2017-307/R1) for annual tasks associated with the Resource Recovery Park for a not to exceed cost of $94,275.00, and authorizing the City Manager to enter into an agreement for the same