Title
An Ordinance approving Change Order No. 4 to the agreement for Project No. P-296 OV for the Mill & Overlay FY27 Program with Ideker Inc. for an increase in the contract price of $111,385.93, for a revised agreement amount of $4,580,750.15 and authorizing the City Manager to execute an agreement for the same. (PWC 10/12/26)
Body
Issue/Request:
An Ordinance approving Change Order No. 4 to the agreement for Project No. P-296 OV for the Mill & Overlay FY27 Program with Ideker, Inc. for an increase in the contract price of $111,385.93, for a revised agreement amount of $4,580,750.15 and authorizing the City Manager to execute an agreement for the same.
Key Issues:
• Pursuant to Ordinance No. 10375 the City and Ideker Inc (hereinafter "Contractor") entered into an Agreement for the construction of Project No. P-296 OV for the FY27 Mill & Overlay Project (hereinafter "Base Agreement") in the amount of $4,256,868.18.
• Pursuant to Ordinance No. 10375, change order approval process prescribed in the City’s Procurement Policy, the City and Contractor executed Change Order No. 1 administratively for an additional area of Mill & Overlay.
• Pursuant to Ordinance No. 10375, change order approval process prescribed in the City’s Procurement Policy, the City and Contractor executed Change Order No. 2 administratively for Asphalt Price Index adjustment.
• Pursuant to Ordinance No. 10375, change order approval process prescribed in the City’s Procurement Policy, the City and Contractor executed Change Order No. 3 administratively for Asphalt Price Index adjustment.
• The City and Contractor will modify the Base Agreement, as amended, per Change Order 4 in accordance with the City's Procurement Policy.
Proposed Committee Motion:
I move to recommend to City Council approval of an Ordinance approving Change Order No. 4 to the agreement for Project No. P-296 OV for the Mill & Overlay FY27 Program with Ideker Inc. for an increase in the contract price of $111,385.93, for a revised agreement amount of $4,580,750.15 and authorizing the City Manager to execute an agreement for the same.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of I move to recommend to City Council approval of an Ordinance approving Change Order No. 4 to the agreement for Project No. P-296 OV for the Mill & Overlay FY27 Program with Ideker Inc. for an increase in the contract price of $111,385.93, for a revised agreement amount of $4,580,750.15 and authorizing the City Manager to execute an agreement for the same.
SECOND MOTION: I move for adoption of I move to recommend to City Council approval of an Ordinance approving Change Order No. 4 to the agreement for Project No. P-296 OV for the Mill & Overlay FY27 Program with Ideker Inc. for an increase in the contract price of $111,385.93, for a revised agreement amount of $4,580,750.15 and authorizing the City Manager to execute an agreement for the same.
Background:
The primary purpose of the annual Mill & Overlay program is to replace the top 2” of the street surface to improve smoothness, cross-slope, and ride-ability, while reducing future construction expenses, by delaying the need for complete street re-construction. Change Orders 1 through 3 were approved administratively, in accordance with the City's Procurement Policy because the total increase for the first three changes was less than 5% of the Base Agreement. This Change Order 4 will increase the total change order value to a 7.6% increase over the Base Agreement. Per policy, change orders that cause an increase of greater than 5% must be approved by City Council.
This Change Order 4 will adjust the contract price for additional costs related in accordance with the asphalt price index terms of the Base Agreement. Change Order 4 authorizes a cost increase by $111,385.93. The combined increases from Change Orders 1 through 4 would be $328,881.97 for a revised Agreement amount of $4,580,750.15.
Timeline:
June - October 2026
Presenter
Vince Schmoeger, Project Manager
Recommendation
Staff recommends approval.
Committee Recommendation