Title
An Ordinance approving Modification No. 1 to an agreement for the design and construction of a Welcome Monument to be located at the Intersection of M291 Highway and M150 Highway between the City of Lee's Summit, Missouri and Bartlett & West Construction LLC for an increase of $375,843.00 for the amended services, with an amended not to exceed amount of $385,843.00, and authorizing the City Manager to execute an agreement for the same. (PWC 6/8/26)
Body
Issue/Request:
An Ordinance approving Modification No. 1 to an agreement for the design and construction of a Welcome Monument to be located at the Intersection of M291 Highway and M150 Highway between the City of Lee's Summit, Missouri and Bartlett & West Construction LLC for an increase of $375,843.00 for the amended services, with an amended not to exceed amount of $385,843.00, and authorizing the City Manager to execute an agreement for the same.
Key Issues
• The Project will be located at the intersection of M291 Highway and M150 Highway
• The project is funded in part by a $100,000 matching fund from the Industrial Development Authority (IDA), which was read and approved by City Council on October 7, 2025.
• City staff issued RFQ No. 2025-050 to conduct a Qualification Based Selection for professional engineering and design services, in accordance with state statutes, federal regulations, and local procurement policies.
• Bartlett & West was selected as the best qualified firm for the project and satisfactorily conducted negotiations for scope and fee with City staff.
• Pursuant to Ordinance No. 10267, the City and Bartlett & West Construction LLC. (hereinafter “Engineer”) entered into an Agreement for Professional Engineering and Construction Services of a Welcome Monument to be located at the intersection of M291 highway and M150 highway (RFQ No. 2025-50) dated December 16, 2025 (hereinafter “Base Agreement”.
• The City desires to enter into an agreement with the Design/Builder to complete the Project.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of an Ordinance approving Modification No. 1 to an agreement for the design and construction of a Welcome Monument to be located at the Intersection of M291 Highway and M150 Highway between the City of Lee's Summit, Missouri and Bartlett & West Construction LLC for an increase of $375,843.00 for the amended services, with an amended not to exceed amount of $385,843.00, and authorizing the City Manager to execute an agreement for the same.
SECOND MOTION: I move for adoption of an Ordinance approving Modification No. 1 to an agreement for the design and construction of a Welcome Monument to be located at the Intersection of M291 Highway and M150 Highway between the City of Lee's Summit, Missouri and Bartlett & West Construction LLC .
Background:
The Lee’s Summit Gateway Monument Master Plan was introduced in 2008. The plan identified and prioritized select sites in the City of Lee’s Summit to design and place monuments welcoming people to the city. This effort involved a variety of community stakeholders. Since the incorporation of the Master Plan, two monuments have been built.
The primary reasons for this project are to create a welcome sign that invites both residents and non-residents to the community, while also reflecting the quality of the City of Lee’s Summit. In doing so, the city presents a positive image that can attract high-quality business and traffic to the local economy.
In early 2025, City Council decided to move forward with the construction of two additional gateway monuments with a total budget of roughly $400,000. Due to cost constraints based on previous statements of probable cost, issues finding a suitable location in MoDOT right-of-way on the Eastern side of Lee's Summit along US50 Highway, and a desire to move a project forward and establish a standard practice for Gateway Monument construction, staff advanced the process of design and construction of a Southern monument along M291 Highway, the next priority location as described in the Gateway Monument Master Plan.
This project displays a positive image and overall high quality of life to potential industries and residents. While this precise location at the interchange of M291 Highway and M150 Highway is not presented in the Gateway Monument Master Plan, the selection of this location captures the intent of the plan while being in compliance with MoDOT requirements.
Bartlett & West came up with five separate concepts that were presented to the public on-line and at a public charrette. The preferred concepts were then presented to City Council and the IDA for consideration. The concept being pursued for construction was the preferred concept from this process.
Timeline:
Start Date: June 2026
End Date: December 2026
Presenter
John Persing, Senior Staff Engineer
Recommendation
Staff recommends approval.