Title
An Ordinance approving the use of Contract No. 2026-034, to purchase security system products and services on an as-needed basis for a one-year term with up to four, one-year renewals with American Digital Security, LLC. (F&BC 10/5/26)
Body
Issue/Request:
An Ordinance approving the use of Contract No. 2026-034, to purchase security system products and services on an as-needed basis for a one-year term with up to four, one-year renewals with American Digital Security, LLC.
Key Issues:
• The City of Lee’s Summit, Missouri, on January 15, 2026, executed Contract No. 2026-034 with ADS for security system products and services.
• The annual spend for the Contract was estimated to be under $75,000 at that time.
• The authorized budget(s) within various departments in FY27 exceeds $75,000.
• The annual spend will now exceed $75,000 requiring City Council approval of the Contract in accordance with the Procurement Policy.
Proposed Committee Motion:
I move to recommend to City Council approval of an Ordinance approving the use of Contract No. 2026-034, to purchase security system products and services on an as-needed basis for a one-year term with up to four, one-year renewals with American Digital Security, LLC., Missouri.
Background:
The City issued a solicitation for security system products and services to put in place a contract that would provide staff responsible for City facilities, the support and service they may need for existing systems and potential growth in the future. During the solicitation process, 138 suppliers were notified, 42 suppliers accessed the bid documents and 2 responses were received for evaluation.
With proper budgetary approval, Departments can use the contract for installation of new systems or expansion of current systems.
Various Departments have budget authorizations to spend using the Contract. Considering the initial estimated spend was collectively among all Departments less than $75,000 annually, Contract approval was not required by City Council in accordance with the Procurement Policy. As part of the Airport Terminal construction project, this contract will be used to procure the equipment and installation of the security and access control systems necessary for the Airport Terminal. The quoted price for the work is $82,063.35, which is included in the overall project budget for the Airport Terminal as approved and authorized expenditure by the City Council. Because this purchase will put the annual total spend of the Contract over $75,000, City Council approval of Contract 2026-034 is required. This proposal only seeks City Council approval of the Contract so that it may continue to be used by City Departments within the constraints of appropriations in the budget approved by City Council. The City Council has already approved the budget and expenditure afore referenced to the Airport Terminal.
Impact/Analysis:
Approval of this Ordinance will allow City Departments to continue to use this Contract within the limits of the annual appropriations approved by the City Council.
Timeline:
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Other Information/Unique Characteristics:
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Presenter
Mike Anderson, Deputy Director of Public Works, Operations
Recommendation
Recommendation: Staff recommends approval of an Ordinance approving the use of Contract No. 2026-034, to purchase security system products and services on an as-needed basis for a one-year term with up to four, one-year renewals with American Digital Security, LLC.
Committee Recommendation
Committee Recommendation: [Enter Committee Recommendation text Here]