Title
An Ordinance approving the award of RFQ No. 2022-061 for Professional Engineering Services for the Douglas Street Improvements (2nd Street to Chipman Road) Project to Kimley-Horn and Associates, Inc. for an amount not to exceed $1,302,563.00 and authorizing the City Manager to execute an agreement for the same. (PWC 10/10/22)
Body
Issue/Request:
An Ordinance approving the award of RFQ No. 2022-061 for Professional Engineering Services for the Douglas Street Improvements (2nd Street to Chipman Road) Project to Kimley-Horn and Associates, Inc. for an amount not to exceed $1,302,563.00 and authorizing the City Manager to execute an agreement for the same.
Key Issues:
• The Douglas Street Improvements project was authorized by voters as part of the renewal of the Capital Improvements Sales Tax in 2017
• City Council formally programmed funding for the project as part of the FY2023 Capital Improvement Plan (CIP)
• City Staff Issued RFQ No. 2022-061 to conduct a Qualification Based Selection for professional engineering services, in accordance with state statutes and local procurement policies
• Kimley-Horn was selected for the project and satisfactorily conducted negotiations for scope and fee with City Staff. The scope and fee is typical for this type of project.
Proposed City Council Motion:
FIRST MOTION: I move for second reading of an Ordinance approving the award of RFQ No. 2022-061 for Professional Engineering Services for the Douglas Street Improvements (2nd Street to Chipman Road) Project to Kimley-Horn and Associates, Inc. for an amount not to exceed $1,302,563.00 and authorizing the City Manager to execute an agreement for the same.
SECOND MOTION: I move for adoption of an Ordinance approving the award of RFQ No. 2022-061 for Professional Engineering Services for the Douglas Street Improvements (2nd Street to Chipman Road) Project to Kimley-Horn and Associates, Inc. for an amount not to exceed $1,302,563.00 and authorizing the City Manager to execute an agreement for the same.
Background:
Improving Douglas Street from 2nd Street to Chipman Road was approved by voters as part of the 2017 CIP Sales Tax renewal election in November 2017. The preliminary budget for the project was authorized when the FY 2023 CIP was recommended for approval by the Planning Commission and then adopted by Council Resolution.
The project will re-construct approximately 0.8 miles of Douglas Street from 2nd Street to Chipman Road as shown in the City’s 2015 and 2040 Thoroughfare Master Plan documents. The primary reasons for this project is to enhance safety and operations with the addition of complete street amenities to include a shared-use trail, sidewalk, ADA improvements, and lighting as well as access management modifications. An older City water main within the corridor will also be replaced with the project.
Improvements will include roadway rehabilitation and additional user amenities that will highlight the corridor as a principal gateway into Downtown Lee's Summit. The street will incorporate several livable street features and coordinate with the Park Departments greenway master plan. Ancillary work may include temporary and permanent easement and permanent right of way acquisition that will occur in 2023-2024. Pending successful easement acquisition, the project would be built in 2024-2025. Kimley-Horn will be responsible for land surveying services, engineering design, environmental permitting, traffic control plans during construction, coordinating with key stakeholders, and utility coordination.
Impact/Analysis:
This is the City's standard agreement between the City and a consulting engineering firm with regard to engineering services. This agreement will allow Kimley-Horn to provide engineering services to the City.
Timeline:
Start: Summer 2022
Finish: Winter 2025
Other Information/Unique Characteristics:
RFQ No. 2022-061 was publicly advertised starting June 3, 2022. The RFQ was advertised using the City’s web site and www.PublicPurchase.com to notify potential vendors. Twenty-six potential vendors viewed the RFQ, and three firms submitted responsive qualification submittals by the July 1, 2022 closing date. After reviewing the submittals, Kimley-Horn was selected as the most qualified engineering firm to design the project.
Presenter
Michael Park, Director of Public Works
Recommendation
Staff recommends approval of an Ordinance approving the award of RFQ No. 2022-061 for Professional Engineering Services for the Douglas Street Improvements (2nd Street to Chipman Road) Project to Kimley-Horn and Associates, Inc. for an amount not to exceed $1,302,563.00 and authorizing the City Manager to execute an agreement for the same.
Committee Recommendation
Committee Recommendation: The Public Works Committee voted unanimously 4-0 to recommend to City Council approval of an Ordinance approving the award of RFQ No. 2022-061 for Professional Engineering Services for the Douglas Street Improvements (2nd Street to Chipman Road) Project to Kimley-Horn and Associates, Inc. for an amount not to exceed $1,302,563.00 and authorizing the City Manager to execute an agreement for the same.