Title
AN ORDINANCE AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL CONTRACT FOR CAPITAL EQUIPMENT CFDA 20.507 BY AND BETWEEN THE CITY OF LEE’S SUMMIT, MISSOURI AND THE KANSAS CITY AREA TRANSPORTATION AUTHORITY (KCATA). (PWC 12/19/16)
Body
Issue/Request:
AN ORDINANCE AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL CONTRACT FOR CAPITAL EQUIPMENT CFDA 20.507 BY AND BETWEEN THE CITY OF LEE’S SUMMIT, MISSOURI AND THE KANSAS CITY AREA TRANSPORTATION AUTHORITY (KCATA).
Key Issues:
- The City of Lee’s Summit proposes to expand OATS transit service and enter into contract with the KCATA for transit management of OATS services provided in Lee's Summit.
- The OATS service requires additional capital equipment, more specifically the purchase of vehicles.
- The KCATA intends to procure the necessary vehicles for OATS transit service in Lee's Summit using the City's allocation of FTA funds.
- The use of City of Lee's Summit allocated FTA funds requires a local match of 15%-20% for capital equipment.
- The local match is funded in the approved budget for transit services in the City of Lee's Summit CIP.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of AN ORDINANCE AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL CONTRACT FOR CAPITAL EQUIPMENT CFDA 20.507 BY AND BETWEEN THE CITY OF LEE’S SUMMIT, MISSOURI AND THE KANSAS CITY AREA TRANSPORTATION AUTHORITY (KCATA).
SECOND MOTION: I move for adoption of AN ORDINANCE AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL CONTRACT FOR CAPITAL EQUIPMENT CFDA 20.507 BY AND BETWEEN THE CITY OF LEE’S SUMMIT, MISSOURI AND THE KANSAS CITY AREA TRANSPORTATION AUTHORITY (KCATA).
Background:
A portion of the City of Lee’s Summit has been designated as an Urbanized Transit Area (UZA) by the Federal Transit Administration. This designation has allowed the City to take advantage of FTA funds to subsidize the annual cost of transit service. A portion of the allocation of FTA funds to Lee's Summit will be obligated to the KCATA for the services provided under this Agreement to cover eligible capital costs in 2017. The capital equipment costs are for the procurement of vehicles to provide desired OATS transit service under contract with the City.
The Lee's Summit FTA Section 5307 Fund allocation balance (including Section 5339 Capital Funds) in 2016 was over $1,000,000. The City pays for the local match from its Transportation Sales Tax fund. The local match for capital equipment is 15% to 20% of the total cost. The local match for the proposed vehicle purchase is estimated around $55,000.
The KCATA has also submitted a proposed management fee of $7,500 for the administration of a contract between the City of Lee's Summit and OATS. The management fee is contained within the agreement for transit services between the City and KCATA (referencing Commuter Express Route 152). As the designated administrator of Lee's Summit's FTA funds, the KCATA would apply available FTA funding and necessary administrative requirements of the FTA towards the OATS transit services contracted by the City and vehicles procured by use of City FTA funds for OATS transit service in Lee's Summit. This administrative fee is part of the demand response transit changes proposed under contract with OATS and was recommended in the most recent Lee's Summit Transit Study to improve demand response transit in Lee's Summit at a reduced cost. The Public Works Committee has reviewed and supported the recommended demand response transit changes associated with OATS and MetroFlex.
Impact/Analysis:
The transit program budget ($277,000) in the approved FY2016 Transportation Sales Tax Fund includes transit costs for KCATA Route #152, KCATA Route #252, and OATS. These KCATA transit contracts are based on the calendar year; spanning parts of this fiscal year and next (the OATS contract is based on the City's Fiscal Year, subject to change). The total proposed 2017 (calendar year) transit program costs to the City of Lee's Summit for KCATA Route #152, KCATA Route #252, and OATS, would be approximately $220,000. This contract for #152 Lee's Summit Commuter Express service and the KCATA administration fee for OATS contracted service by and between the City of Lee's Summit and OATS is $100,632 of the estimated $220,000 total transit program costs to the City in 2017. A one-time local match and use of available Lee's Summit FTA funds would be required to purchase new vehicles in support of the recommended OATS service. The local match for the proposed vehicle purchase is estimated around $55,000. Total projected 2017 transit costs currently remain within the FY2017 budget for transit services.
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Presenter
Presenter: Michael Park, City Traffic Engineer
Recommendation
Recommendation: Staff recommends approval of AN ORDINANCE AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL CONTRACT FOR CAPITAL EQUIPMENT CFDA 20.507 BY AND BETWEEN THE CITY OF LEE’S SUMMIT, MISSOURI AND THE KANSAS CITY AREA TRANSPORTATION AUTHORITY (KCATA).
Committee Recommendation
Committee Recommendation: The Public Works Committee voted unanimously 4-0 to recommend to City Council approval of AN ORDINANCE AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL CONTRACT FOR CAPITAL EQUIPMENT CFDA 20.507 BY AND BETWEEN THE CITY OF LEE’S SUMMIT, MISSOURI AND THE KANSAS CITY AREA TRANSPORTATION AUTHORITY (KCATA).