Title
An Ordinance awarding the bid for Project No. P-297 for the Curb Repair FY27 Program to Phoenix Concrete, LLC. in the amount of $3,581,328.26 and authorizing the City Manager to execute an agreement for the same.
Body
Issue/Request:
An Ordinance awarding the bid for Project No. P-297 for the Curb Repair FY27 Program to Phoenix Concrete, LLC. in the amount of $3,581,328.26 and authorizing the City Manager to execute an agreement for the same.
Key Issues:
• The annual Curb Repair Program replaces damaged and deteriorated curb on some of the streets scheduled for overlay the following fiscal year and updates sidewalk approaches to current specifications as required by the Federal Americans with Disabilities Act
• The Curb Repair FY27 Program will replace 99,091 lineal feet of curb line (18.8 miles) and renovate 125 sidewalk ramps (hereinafter "Project No. P-297").
• Project No. P-297 is funded by the 2017 CIP Sales Tax and supplemented with the Transportation Sales Tax.
• Public Works Engineering issued an advertisement for bids for the construction of Project No. P-297 on April 8, 2026, guided by local policies and state statutes.
• Phoenix Concrete, LLC. (hereinafter "Contractor") was determined to be the lowest and best bidder by City staff.
• The City desires to enter into an agreement with the Contractor to construct Project No. P-297.
Proposed Committee Motion:
I move to recommend to the City Council approval of an Ordinance awarding the bid for Project No. P-297 for the Curb Repair FY27 Program to Phoenix Concrete, LLC. in the amount of $3,581,328.26 and authorizing the City Manager to execute an agreement for the same.
Proposed Council Motion:
FIRST MOTION: I move for a second reading of an Ordinance awarding the bid for Project No. P-297 for the Curb Repair FY27 Program to Phoenix Concrete, LLC. in the amount of $3,581,328.26 and authorizing the City Manager to execute an agreement for the same.
SECOND MOTION: I move for adoption of an Ordinance awarding the bid for Project No. P-297 for the Curb Repair FY27 Program to Phoenix Concrete, LLC. in the amount of $3,581,328.26 and authorizing the City Manager to execute an agreement for the same.
Background:
The primary purpose of the annual Curb Repair Program is to replace deteriorating curb and gutter on streets. The replacement schedule is determined by condition and to best align with the City’s Pavement Mill and Overlay Program that typically follows curb replacement the following year. Federal law and court ruling also require updating sidewalk approaches intersecting streets to be overlaid to current specifications as required by the Federal Americans with Disabilities Act. The City has been replacing curb in this manner for over 20 years.
Much of the curb and gutter placed in the KC Metro, including Lee's Summit, between 1985 and 2008 was installed using local limestone aggregate that was of poor quality and relatively inexpensive. Limestone aggregates produced from local quarries during this era were soft compared to previous sources of limestone rock and alterative materials like granite. The frequent and harsh freeze-thaw cycling, combined with wet conditions, accelerated the concrete failure process known as “D-cracking.” The soft limestone absorbs water, then as the water freezes, it expands and cracks the aggregate and concrete from the inside out. This process took several years to surface, and then sometime later the City, concrete industry and builders adopted and or incorporated new codes for durable aggregates in concrete to address the issue.
The local limestone aggregates may continue to work for buildings, foundations and other structures that are not subjected to freezing and saturation. However, when used for exterior paving, curb and sidewalks, the aggregate is prone to fail within 10 years. The limestone aggregate in concrete was replaced by durable aggregates for capital projects in 2004. New development was not required to use durable aggregates until 2009.
The need for the annual curb program has been driven by these material conditions and anticipated failure with the initial identified curb inventory subject to replace over 612 miles (3.23 million linear feet) of curb that was installed from about 1985 through 2008. The City started replacing small pieces of curb around 1998. The curb failure became widespread around 2000-2003, so larger curb replacement programs began in 2004 to address the need within the resources available. The combination of annual curb programs from 2004 to present, plus a $12 million bond issue in 2011 that funded some curb replacements, enabled Public Works to replace approximately 383 miles of curb thus far. 20 years of consistent work has now replaced just over 60% of the curb initially identified and expected to need replacement. The curb replacement program is funded annually in the Capital Improvement Plan, subject to City Council approval and should continue until all of the subject curb has been replaced.
Curb replacement triggers the requirement to install or improve curb ramps, which are integral to curb and connect with adjacent sidewalk for accessible pedestrian routes that are compliant with the Americans with Disabilities Act. Ensuring these sidewalk curb ramps properly connect to sidewalks, it is also necessary to remove and replace some sidewalk at some locations, so that work is included in this project.
The volume of work over this time has, on rare occasions, caught up with the overlay program. This year’s program will be focused on residential neighborhoods, replacing 99,091 lineal feet (18.8 miles) of curb, replacing 16,160 square feet of sidewalk, and renovating 125 curb ramps.
Maps depicting the location of curb work and ADA sidewalk ramp (re)construction are attached to the packet. This information will also be available on the City's website (listed under the Pavement Management Program webpage): https://cityofls.net/public-works/street-programs-maintenance/pavement-management-program and shown on the CIP Dashboard: https://cityofls.net/public-works/infrastructure-capital-projects/capital-projects-dashboard
Impact/Analysis:
Public Works Engineering advertised for bids for Project No. P-297 on April 8, 2026. Potential bidders were notified through QuestCDN, the City website, and a mass email notification. Three construction firms were listed as plan holders. Two bids were received by the April 29, 2026 bid opening date. The bids were evaluated, and City staff determined Phoenix Concrete, LLC. to be the lowest and best responsive and responsible bidder. The recommended bid is approximately 6% under the City staff's estimate and within the approved project budget. The project was delivered using a design bid build process where the City prepared the design and bid documents and Phoenix Concrete, if awarded, will build the project.
Timeline:
Start: July
Completion: early-November
Presenter
Vince Schmoeger, Project Manager
Recommendation
Staff recommends approval.
Committee Recommendation
Committee Recommendation: [Enter Committee Recommendation text here]