Title
An Ordinance approving the award of RFQ 2026-016 to HDR Engineering, Inc., Burns and McDonnell Inc., and to George Butler Associates Inc. for on-call yearly engineering services for water and wastewater for a one-year with two possible one-year renewal options and authorizing the City Manager to execute an agreement for the same. (PWC 1/12/26)
Body
Issue/Request:
An Ordinance approving the award of RFQ 2026-016 to HDR Engineering, Inc., Burns and McDonnell Inc., and to George Butler Associates Inc. for on-call yearly engineering services for water and wastewater for a one-year with two possible one-year renewal options and authorizing the City Manager to execute an agreement for the same.
Key Issues:
This contract is to provide technical and professional engineering support as required for all aspects of the water distribution system, sanitary sewer collection and conveyance system, and their associated facilities.
Three contracts are being awarded in order to 1) have firms available in the event of conflict or if the other firms are unable to respond in the needed time frame; and 2) be able to choose the firm that may have the better expertise to complete the task 3) to have an engineering consultant available in an emergency situation.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of an Ordinance approving the award of RFQ 2026-016 to HDR Engineering, Inc., Burns and McDonnell Inc., and to George Butler Associates Inc. for on-call yearly engineering services for water and wastewater for a one-year with two possible one-year renewal options and authorizing the City Manager to execute an agreement for the same.
SECOND MOTION: I move for adoption of an Ordinance approving the award of RFQ 2026-016 to HDR Engineering, Inc., Burns and McDonnell Inc., and to George Butler Associates Inc. for on-call yearly engineering services for water and wastewater for a one-year with two possible one-year renewal options and authorizing the City Manager to execute an agreement for the same.
Background:
This agreement allows the City to contract for water and sanitary sewer engineering services under an on-call agreement. This enables the City to authorize work to the firm that provides the best expertise and/or has staff available for the task. The three firms were selected on a qualifications basis and have expertise in both water and sanitary sewer engineering.
This type of engineering contract eliminates going through an individual selection process for each individual small water utilities project. Projects are typically less than $20,000 each. The contract allows the City to expedite the process and decrease staff time, resulting in savings.
In the event that the engineering firm is engaged to provide services, the City will enter into a written authorization describing the scope, compensation, required deliverables, and completion time for such services. Exhibit A of the agreement establishes hourly rates for billing.
Purchasing issued RFQ 2026-016 on October 15, 2025. The RFQ was advertised in the City website and PublicPurchase.com. Nine firms submitted statements of qualifications prior to the November 6, 2025 closing date. All submittals were evaluated by a City Staff evaluation team composed of five personnel from Water Utilities.
Presenter
Lisa O'Dell, Deputy Director of Water Utilities
Recommendation
Staff recommends approval.
Committee Recommendation