Title
An Ordinance authorizing the purchase of one Public Works F550 truck and associated equipment, using current contracts for the purchase for a total cost of $136,621.00 and authorizing the City Manager to execute all related and necessary documents. (F&BC 9/15/26)
Body
Issue/Request:
An Ordinance authorizing the purchase of one Public Works F550 truck and associated equipment, using current contracts for the purchase for a total cost of $136,621.00 and authorizing the City Manager to execute all related and necessary documents.
Key Issues:
The Fleet Division, in cooperation with the Public Works Operations Division, has recognized the need to replace the existing truck which has achieved a useful life cycle.
Ordering the cab and chassis from Shawnee Mission Ford - LS Contract #2025-044-7, Coop with Johnson County, KS - Metro Joint Vehicle Bid Model Year 2027, & WD Contract #SCON-1440 and ordering the equipment from American Equip - LS Contract #2023-016-1, Coop with City of KC# EV2959-1 - Fabrication, Install, & Repair of Truck-mounted equip, & WD Contract #SCON-1072, for a total cost not to exceed $136,621.00.
Proposed Committee Motion:
FIRST MOTION: I move for second reading of an Ordinance authorizing the purchase of one Public Works F550 truck and associated equipment, using current contracts for the purchase for a total cost of $136,621.00 and authorizing the City Manager to execute all related and necessary documents.
SECOND MOTION: I move for approval an Ordinance authorizing the purchase of one Public Works F550 truck and associated equipment, using current contracts for the purchase for a total cost of $136,621.00 and authorizing the City Manager to execute all related and necessary documents.
Background:
The contracts for this purchase have been previously approved, and City Council previously approved the funding for this purchase. Contract 2025-044 remains in effect until January 16, 2027. Contract 2023-016-1 remains in effect until December 27, 2028. Staff are seeking approval to use the approved contracts to purchase the truck using City Council approved funding. Section 4 of the Procurement Policy requires City Council approval to use these Council approved contracts where the anticipated annual spend is $75,000 or more regardless of whether the City Council already approved the budget.
The trucks’ primary use is for routine maintenance operations by the Public Works Operations Division. This truck as also used during snow removal operations.
Presenter
Mike Anderson, Deputy Director of Public Works
Recommendation
Staff recommends approval.
Committee Recommendation
Committee Recommendation: [Enter Committee Recommendation text here]